Project Coordinator - IREF

What You Will Do

The Project Coordinator will report directly to the Operations Supervisor and will be based in Dubai, supporting the successful execution of Industrial Refrigeration and Energy Solutions (IREF) projects across the Middle East region.

In this role, you will be responsible for coordinating project activities from initiation through completion, ensuring effective communication between customers, project managers, engineering teams, procurement, logistics, finance, subcontractors, and other internal stakeholders. You will play a key role in maintaining project schedules, supporting operational excellence, and ensuring projects are delivered efficiently while enhancing the overall customer experience.

As part of a dynamic and multicultural environment, you will contribute to the successful delivery of projects by ensuring timely follow-up, accurate documentation, and seamless coordination across all project functions.

How You Will Do It

As the Project Coordinator, you will:

• Provide day-to-day project coordination support for IREF projects across the Middle East region.
• Coordinate with Project Managers, Engineering, Procurement, Logistics, Finance, and Field Operations teams to ensure project milestones and deliverables are achieved on schedule.
• Monitor project progress and proactively follow up with internal stakeholders to address delays, action items, approvals, and outstanding deliverables.
• Support project planning activities, including preparation of schedules, resource allocation, documentation, and progress tracking.
• Coordinate the procurement and delivery of project materials, equipment, and spare parts, ensuring timely availability at project sites.
• Arrange and track local and international shipments, working closely with logistics providers, suppliers, and customs agencies where required.
• Maintain project documentation, including purchase orders, material tracking reports, delivery records, project correspondence, and close-out documents.
• Process and validate project transactions within ERP systems, ensuring accuracy and timely completion of all related activities.
• Assist with project invoicing, revenue recognition activities, and coordination of customer documentation required for billing.
• Prepare project status reports, dashboards, and updates for management and project teams.
• Coordinate customer communications related to project schedules, material deliveries, site access requirements, and project progress updates.
• Ensure compliance with company policies, quality standards, and project governance requirements.
• Support inventory management and material control activities associated with project execution.
• Participate in continuous improvement initiatives aimed at enhancing project delivery efficiency and customer satisfaction.
• Perform other project administration and coordination duties as assigned.

What We Look For

Required

• Bachelor's Degree in Business Administration, Project Management, Engineering, Supply Chain, Operations Management, or a related field.
• 3-5 years of experience in project coordination, operations coordination, project administration, or a similar role.
• Experience coordinating multiple stakeholders across engineering, procurement, logistics, finance, and operations functions.
• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Word.
• Strong verbal and written communication skills with the ability to communicate effectively with customers and internal stakeholders.
• Experience working with ERP systems.
• Strong attention to detail and a proactive, solution-oriented approach.
• Ability to thrive in a fast-paced, deadline-driven project environment.

Preferred

• Experience in industrial refrigeration, HVAC, construction, MEP, building technologies, manufacturing, or engineering project environments.