Seasonal Administrative Assistant

Description

SEK CPAs & Advisors is seeking a detail-oriented and dependable Seasonal Administrative Assistant to support our Hanover office during tax season. This position plays an important role in helping our client service teams process tax documents and returns accurately, efficiently, and confidentially during the firm's busiest time of year. 

The ideal candidate is organized, comfortable working with technology, and able to manage detailed assignments in a fast-paced professional environment. This role will primarily focus on scanning client documents, supporting electronic document workflows, assembling tax returns and client deliverables, and assisting with other tax processing responsibilities. 

This seasonal position will generally operate from January through April. The anticipated schedule is approximately 25 to 35  hours per week from January through April. Availability to work Saturday mornings from February through April is required. The exact schedule will be based on workload and client deadlines. 

Job Responsibilities

• Scan, organize, and process client tax documents using the firm's document management systems. 
• Accurately identify, label, and route electronic documents to support tax preparation workflows. 
• Assemble tax returns and other client deliverables for paper and electronic distribution. 
• Assist with processing completed tax returns alongside members of the administrative team. 
• Prepare and distribute tax organizers, client correspondence, and other tax-related materials. 
• Collect, process, and organize documents submitted by clients. 
• Assist clients with the drop-off and pick-up of tax documents and completed returns. 
• Maintain physical and electronic client files, including organizing, archiving, and purging records. 
• Sort and distribute incoming mail and prepare outgoing mail, packages, and certified correspondence. 
• Provide front-desk and telephone coverage when needed. 
• Follow firm procedures related to confidentiality, information security, and client privacy. 
• Assist with special projects and other seasonal administrative responsibilities as assigned. 

Requirements

• Previous administrative, document processing, or professional office experience preferred. 
• Experience in an accounting firm, tax office, financial services organization, or similarly deadline-driven environment is a plus. 
• Ability to work approximately 35 hours per week during peak tax season. 
• Availability to work Saturday mornings from February through April. 
• Strong organizational skills and close attention to detail and accuracy. 
• Ability to manage repetitive, detail-intensive work without sacrificing quality. 
• Ability to prioritize assignments and work effectively during high-volume periods. 
• Professional written and verbal communication skills. 
• Proficiency with Microsoft Word and Outlook; experience with Adobe PDF tools is preferred. 
• Ability to quickly learn document management, scanning, and tax processing systems. 
• Sound judgment and discretion when handling confidential client information. 
• Ability to work independently while contributing to a collaborative team environment. 

About Us:

At SEK CPAs & Advisors, we do more than provide accounting services; we create value and foster trust. What began more than 60 years ago as a small, three-partner firm in Maryland has grown into one of the premier CPA and advisory firms in the region. With offices in Camp Hill, Carlisle, Chambersburg, Hanover, and York, Pennsylvania, as well as Hagerstown, Maryland, the firm is built on a foundation of integrity, responsiveness, empowerment, quality of life, and community.

We believe industry-focused, high-performing teams are essential to delivering high-quality, innovative solutions to our clients. Continuous learning, leadership development, and work-life flexibility are important parts of our strategic plan.

At SEK, successful client service means providing multiple services, communicating frequently, and taking a forward-thinking approach so we can serve as a trusted business advisor throughout the lifecycle of a business or organization.

Equal Employment Opportunity

SEK is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or gender, national origin or ancestry, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.