Assistant Office Manager - Aman Academy

Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.

Role

The Assistant Office Manager, Aman Academy supports the daily administration, financial coordination, procurement activities, and operational management of the Academy. Working closely with the Director of Aman Academy and key corporate functions, this role ensures efficient office operations, seamless participant experiences, and effective administrative processes while helping establish the systems, procedures, and standards that support the Academy's long-term success.

Responsibilities

• Support the day-to-day administration and smooth operation of Aman Academy.
• Coordinate office administration, meetings, calendars, documentation and Academy records.
• Act as the primary liaison between the Academy and Corporate Finance for financial administration and reporting.
• Support budget tracking, invoice processing, expense management and financial documentation.
• Coordinate purchasing activities, supplier relationships and procurement processes in line with company policies.
• Manage participant registrations, trainee records, programme communications and attendance tracking.
• Coordinate accommodation, transportation, arrivals and departures for participants, facilitators and guests.
• Maintain accurate administrative, financial, procurement and operational records and reports.
• Support the development and implementation of administrative systems, procedures and operational standards.
• Deliver a professional and seamless experience for Academy participants, facilitators, suppliers and key stakeholders.

Requirements

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field.
• Minimum 2-3 years of experience in accounting, finance administration, accounts payable, procurement, or office administration.
• Previous experience within hospitality operations, hotel administration, or guest-facing departments is preferred.
• Experience in a luxury hospitality environment is advantageous.
• Strong understanding of basic accounting principles, budgeting and financial administration.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Experience using purchasing, procurement, finance, or property management systems is an advantage.
• Strong organisational, administrative, and multitasking skills with exceptional attention to detail.
• Excellent communication and interpersonal skills, with the ability to build effective stakeholder relationships.
• Fluent in English, with Thai language skills preferred; demonstrates professionalism, discretion and a strong commitment to service excellence.