Accounts Payable Specialist

Join Our Team at IVX Health!

IVX Health is seeking an Accounts Payable Specialist to support accurate and timely accounts payable processing and maintain reliable financial records. This role is responsible for processing vendor invoices, reconciling accounts, reviewing employee expenses, and supporting month-end close activities. The ideal candidate is detail-oriented, organized, and comfortable working with vendors and internal stakeholders to resolve discrepancies and ensure compliance with established financial processes and controls.

What You'll Do

• Process Vendor Invoices: Review, code, and process vendor invoices accurately and timely while ensuring appropriate approvals and adherence to company policies and internal controls.
• Manage Vendor Accounts: Communicate with vendors regarding invoices, payments, and account questions while reconciling vendor statements and resolving discrepancies.
• Review Employee Expenses: Review employee expense reports for accuracy, appropriate documentation, and compliance with reimbursement policies, following up on missing information or discrepancies as needed.
• Support Month-End Close: Assist with identifying outstanding invoices, accruals, reconciliations, reporting, and other activities needed to support an accurate month-end close.
• Maintain Financial Records: Maintain complete and accurate accounts payable records and supporting documentation in accordance with company policies and recordkeeping requirements.
• Support Reporting & Compliance: Assist with accounts payable reporting, reconciliations, and annual 1099 reporting while following established approval requirements and internal controls.
• Collaborate Across the Organization: Partner with vendors and internal stakeholders to research and resolve invoice, payment, and account discrepancies in a timely manner.

Essential Competencies & Skills

• Strong attention to detail and commitment to accuracy.
• Ability to research and resolve invoice, payment, and account discrepancies.
• Ability to understand and consistently follow established accounting policies, procedures, approval requirements, and internal controls.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication and interpersonal skills.
• Ability to work independently while collaborating effectively with team members, vendors, and internal stakeholders.
• Proficiency with technology and the ability to organize, review, and maintain financial data and documentation.
• Ability to learn and adapt to new accounting systems, technologies, and processes, with demonstrated reliability and follow-through.

Education & Experience

• High school diploma or GED required
• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred. 
• One or more years of experience in accounts payable, accounting operations, or a related role preferred. 
• Experience with Sage Intacct, Concur, BILL, or similar accounting and expense management systems preferred. 
• Healthcare accounting experience preferred. 
• Working knowledge of accounts payable principles, processes, and internal controls. 
• Familiarity with Generally Accepted Accounting Principles (GAAP) preferred.