HR Coordinator

Department: Human Resources

Employment Type: Full Time

Location: Austin, Texas

Reporting To: Angie Zigrossi

Compensation: $58,000 - $65,000 / year

Description

What You'll Do

• Manage the end-to-end employee onboarding process in Paycom, our human resources information system (HRIS), from offer acceptance through the employee's first day.
• Monitor onboarding workflows, track outstanding tasks, and follow up with new hires and hiring managers to ensure timely completion.
• Coordinate pre-employment requirements, including background checks, drug screenings, and professional license verifications, as applicable.
• Help create a positive, organized, and consistent onboarding experience for new employees joining our veterinary hospitals and home office teams.

• Coordinate timely and accurate completion of Form I-9 and employment eligibility verification requirements.
• Support audits of I-9 forms, onboarding documentation, and employee personnel records.
• Maintain accurate employee information in the HRIS, regularly auditing records and correcting discrepancies.
• Handle confidential employee information with discretion and sound judgment while following established HR policies and procedures.

• Serve as a first point of contact for general human resources questions from employees and managers.
• Provide responsive, professional support and direct questions to the appropriate HR team member when needed.
• Partner with Recruiting, HR Business Partners, Payroll, Operations, hiring managers, and external vendors to resolve onboarding and employment-related issues.
• Help train managers on hiring and onboarding procedures and develop guides, tools, and resources to simplify the process.

• Prepare monthly HR reports and support onboarding, compliance, and workforce metrics.
• Assist with annual HR reporting and compliance-related reporting requirements.
• Identify opportunities to improve, standardize, and streamline HR processes across a multi-site organization.
• Leverage HR technology, automation, and AI tools to improve productivity, reduce manual work, and enhance the employee experience.

What You'll Bring

• 1–3 years of experience in human resources, HR administration, employee onboarding, recruiting coordination, or a related field.
• Hands-on experience with onboarding workflows, Form I-9, background checks, and pre-employment screening processes.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks, deadlines, and competing priorities.
• Excellent written and verbal communication skills and a customer-service mindset.
• The ability to handle confidential information professionally and exercise sound judgment.
• A proactive, solutions-oriented approach and the ability to work independently while collaborating across teams.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word, and experience navigating HRIS or other business systems.
• Comfort using AI tools and emerging technologies to improve efficiency, streamline workflows, and identify opportunities for continuous improvement.
• A high school diploma or equivalent.

• Experience with Paycom or another HRIS or onboarding platform.
• An associate or bachelor’s degree in human resources, business administration, or a related field.
• Experience supporting healthcare, veterinary medicine, or a multi-location organization.
• Experience with HR reporting, EEO-1 reporting, unemployment claims, or employment compliance audits.

Why Join Innovetive Petcare?