HR Coordinator

Description

PRIMARY PURPOSE 

The Human Resources Coordinator provides accurate, timely, and confidential administrative and project support for Family Tree Relief Nursery’s human resources function. Reporting to the HR Generalist, this role supports recruitment, onboarding, employee records, HRIS data, benefits and payroll administration, training coordination, and HR communications.

The Coordinator organizes information, tracks deadlines, prepares documents and reports, schedules activities, and follows established procedures. The role may coordinate assigned HR projects and provide administrative support to other departments as approved. The Coordinator does not independently establish HR policy, make employment decisions, or resolve complex employee-relations or compliance matters; those matters are referred to the HR Generalist or Executive Director.

Reporting and Supervision

• Reports to: HR Generalist 
• May receive assignments from: HR Generalist and, as approved, department leaders 
• Works with: Employees, applicants, supervisors, payroll and benefits providers, and other organizational partners

ESSENTIAL DUTIES AND RESPONSIBILITIES

HR Administration and Coordination — Approximately 90%

· Provide day-to-day administrative support for HR operations and maintain organized, accurate HR records.

· Enter, update, and verify employee information in the HRIS and other authorized systems.

· Maintain secure electronic and paper personnel files in accordance with organizational procedures.

· Support recruitment by posting approved openings, tracking applicants, coordinating interview schedules, communicating routine updates, and preparing hiring materials.

· Coordinate onboarding and offboarding checklists, orientation schedules, forms, and assigned training.

· Conduct or support routine portions of new-employee orientation using materials approved by the HR Generalist.

· Track required forms, training, certifications, background-check steps, and other onboarding items; promptly flag missing or overdue requirements.

· Provide administrative support for benefits enrollment and employee changes, referring questions requiring interpretation or decisions to the HR Generalist or benefits provider.

· Support payroll preparation by collecting, organizing, and routing required documentation and employee changes to the appropriate reviewer.

· Prepare routine HR correspondence, spreadsheets, reports, meeting materials, and presentations using approved information and templates.

· Schedule HR meetings, trainings, and staff activities; prepare materials, take minutes when requested, and track assigned follow-up items.

· Assist with HR surveys, employee communications, recognition activities, and other approved engagement initiatives.

· Respond to routine employee questions using approved guidance and refer sensitive, disputed, or complex concerns to the HR Generalist.

· Coordinate assigned HR projects and administrative tasks, providing progress updates and identifying delays or issues.

· Protect confidential information and follow established rules for document access, storage, sharing, and retention.

· Provide front-office or general administrative coverage when assigned and when it does not interfere with essential HR responsibilities.

Other Duties and Organizational Participation — Approximately 10%

· Participate in required meetings, supervision, training, committees, and organizational events as assigned.

· Provide administrative support to other departments on approved projects.

· Perform other related duties consistent with the position’s purpose and responsibilities.

Requirements

Minimum Qualifications and Experience

• At least two years of administrative, HR, recruiting, or related experience; an equivalent combination of education and experience may be considered.
• Strong attention to detail and accuracy in data entry, document preparation, scheduling, and recordkeeping.
• Proficiency with common workplace software and the ability to learn HRIS and other systems.
• Clear, professional written and verbal communication skills.
• Strong organization, time management, follow-through, and ability to manage shifting priorities.
• Ability to handle sensitive information discreetly and maintain professional boundaries.
• Ability to follow established procedures, recognize when an issue needs escalation, and work collaboratively with staff at all levels.
• Commitment to Family Tree Relief Nursery’s mission, philosophy, and values.
• Actively demonstrate high levels of employee engagement, accountability, coachability, and responsibility for personal performance and results.
• Ability to meet any background-check, training, driving, or other organizational requirements applicable to the position.

Preferred Qualifications

• Experience supporting HR functions, including recruiting, onboarding, benefits, payroll administration, or employee records.
• Experience with an HRIS, applicant-tracking system, payroll system, or similar database.
• Experience in a nonprofit, early childhood, family-services, or community-based organization.

PHYSICAL DEMAND 

Must be able to sit, stand, walk, bend, lift, push, pull, reach, manipulate, carry and key/type. Requires 

Physical and Mental Demands: The role requires the ability to sit, stand, walk, bend, lift (up to 25 lbs.), push, pull, reach, manipulate, carry, and key/type. It also involves intense mental and visual attention for complex tasks that require planning and execution. Working Conditions: Typically performed in comfortable conditions with minimal disagreeable elements. Attendance and Safety: Adherence to FTRN attendance and call-in policies is essential, along with understanding and following all safety rules and standards in compliance with company policy. EEO Classification: This position is classified as (6) Administrative Support Workers.

NOTE: Management reserves the right to modify or expand the duties of this position as necessary to adapt to changing job requirements.