Administrative Assistant II

Description

SS. Simon & Jude Cathedral is seeking an organized, detail-oriented, and self-motivated Administrative Assistant to support the Business Manager by completing assigned tasks and assisting with the daily functions of the Cathedral business office. This position provides administrative assistance in Human Resources, payroll processing, financial administration, and business operations. 

The ideal candidate is a proactive, resourceful individual who takes initiative, learns new processes independently, and follows through on responsibilities with minimal supervision. Discretion and confidentiality are essential, as this position handles sensitive personnel, payroll, and financial information within our close-knit Parish and School community. 

We are looking for someone who is an active, practicing Catholic and shares our commitment to the mission and values of the Catholic Church.

 Key Responsibilities 

• Provide administrative support to the Business Manager in Human Resources, Finance, payroll, and daily business operations. 
• Assist with payroll preparation and processing using Paylocity, including employee timekeeping, payroll documentation, and follow-up. 
• Support Human Resources processes, including onboarding, employee documentation, personnel records, and routine benefits administration. 
• Assist with financial processing, including invoices, deposits, expense coding, reimbursements, receipts, and recordkeeping. 
• Help coordinate banking and donation-processing activities, including deposit documentation and related accounting procedures. 
• Assist with administrative systems such as Bill.com, Divvy, Pushpay, and other business office software. 
• Coordinate meetings, prepare documents, maintain records, track deadlines, and follow up with staff and departments. 
• Provide general operational and administrative support, including campus records, scheduling, and special projects. 

Reports to: Business Manager

Employment Status: Full-time, hourly (non-exempt)

Benefits: Benefits-eligible, subject to applicable plan terms and Diocese of Phoenix policies.

Requirements

Qualifications & Skills 

• Proficiency in Microsoft Office applications is required, particularly Outlook, Word, and Excel. 
• Previous administrative assistant or business office experience in a similar environment preferred. Familiarity with HR, payroll, financial processes, or systems such as Paylocity and Pushpay is a plus, but a willingness and ability to learn new systems is equally valued. 
• Demonstrates discretion, sound judgment, and commitment to maintaining strict confidentiality, particularly in a close-knit workplace and community. 
• Self-motivated, resourceful, and proactive, with the ability to take initiative, independently learn new systems and processes, and follow tasks through to completion. 
• Strong organizational skills, attention to detail, and ability to manage multiple responsibilities and deadlines. 
• Excellent written and verbal communication skills and a professional, approachable manner. 
• Ability to work independently while collaborating effectively with clergy, Parish and School staff, and other departments.