Accounts Payable Specialist

Description

Title: Accounts Payable Specialist

Department: Accounting

Location: Holliston, MA (on-site)

About the Company:

As the nation’s leading hockey specialty retailer, we are proud to help players of all ages and skill levels find the equipment they need to perform their best. Privately owned and rapidly growing, Pure Hockey operates more than 100 retail stores and two e-commerce businesses. 

We are seeking a detail-oriented, organized, and dependable Full-Time Accounts Payable Specialist to join our accounting team. This role will handle invoice processing, vendor payments, reconciliations, banking activities, and month end support while maintaining accurate records and strong internal controls.

The ideal candidate has strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Key Responsibilities

• Manage the operating and inventory check runs from start to finish, including preparing payments, obtaining approvals, printing and mailing checks, and maintaining the check register.
• Serve as the primary contact for vendor and internal inquiries regarding invoices, payment status, and account balances. Monitor the AP inbox and resolve issues promptly.
• Review, code, and enter operating expense invoices in NetSuite, route invoices for approval and follow up to ensure timely payment and accurate month-end reporting.
• Process vendor payments by check, ACH, credit card, and online portals. Monitor due dates and recurring payments, while managing and establishing internal controls.
• Complete daily positive pay and ACH      reviews, coordinate weekly bank deposits, open and log incoming mail and      checks, and assist with daily cash reporting and forecasting.
• Reconcile vendor statements and American Express and Bank of America credit card accounts, investigate      discrepancies, resolve vendor credit holds, and ensure card payments are      made on time.
• Maintain confidentiality of financial information, adhere to company policies and accounting procedures, and      identify opportunities to improve accounts payable processes and efficiency.

Requirements

• 5+ years of accounts payable experience, including high-volume invoice processing and vendor account management.
• Experience with NetSuite ERP, including invoice processing, general ledger coding, vendor maintenance, payment processing, and reporting, is preferred but not required.
• Strong knowledge of full-cycle accounts payable, including purchase order matching, invoice approvals, payment runs, and vendor statement reconciliations.
• Proficiency in Microsoft Excel and experience researching discrepancies, resolving invoice issues, and maintaining accurate financial records.
• Experience supporting month-end close, accounts payable accruals, account reconciliations, and audit documentation.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities, meet deadlines, and process payments accurately.
• Strong communication and problem-solving skills, with the ability to build positive vendor relationships, collaborate across departments, and maintain confidentiality while following internal controls.

Benefits

• Medical, Dental, Vision & Disability      Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Plan
• 401(k) w/ company match
• Paid Time Off
• Paid Holidays
• Parental Leave
• Employee Discount