Accounts Payable Specialist

Description

ABOUT BEJAC CORPORATION

Bejac Corporation is an established heavy equipment dealership serving customers across the Western United States. We specialize in equipment sales, rentals, parts, and service to industries including construction, demolition, forestry, recycling, and material handling.

Our team is committed to providing quality equipment, dependable service, and exceptional customer support. We value teamwork, safety, accountability, and continuous improvement while supporting employees in developing their skills and building rewarding careers.
 

POSITION SUMMARY

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of accounts payable invoices and payments while maintaining organized financial records. This role supports the day to day accounting operations of the company by verifying invoices, reconciling statements and resolving discrepancies.

This position works closely with the Accounts Payable Department, along with every department at the company to ensure proper expense coding and invoice approvals.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The primary responsibilities of this position include, but are not limited to:

• Perform three-way matching to review and verify invoices, purchase orders, and supporting documentation for accuracy, completeness, and compliance. 
• Reconcile vendor statements, research and resolve payment discrepancies.
• Maintain accurate and up-to-date vendor records within the accounting system.
• Set up new vendors in the accounting system by collecting and verifying required documentation, completing vendor records, and preparing and submitting credit applications when needed. 
• Assist with month-end closing activities related to accounts payable.
• Prepare check runs, process and mail checks, process credit card and online payments, and scan payment documentation to maintain accurate and organized electronic records. 
• Collaborate with cross-functional teams to ensure proper expense coding and invoice approvals.
• Assist with the annual 1099 process by gathering vendor information, maintaining accurate records, and supporting year-end reporting requirements. 
• Provide general clerical and administrative support to the Account Payable department.
• Perform other related duties and special projects as assigned. 

Requirements

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent required.
• Minimum of two years experience in Accounts Payable or similar accounting role.
• Proficiency with Microsoft Office, Excel and accounting software.
• A valid driver’s license and current DMV printout is a requirement for all persons driving company vehicles, operating equipment or driving their own vehicle for company business. 
• Must be able to pass a pre-employment drug screen and physical exam.

PREFERRED QUALIFICATIONS

• Associate’s Degree in Accounting or a related field preferred.
• Strong understanding of accounts payable processes and accounting principles.