Procurement Manager

Performs managerial level work in support of the Finance and Administrative Services Department. Plans, manages, directs, and coordinates the operations of the Procurement Division. Serves as the City's subject matter expert for procurement and contract administration, ensuring compliance with applicable federal, state, and local laws, regulations, and ethical standards. Provides strategic leadership for procurement operations, supervises assigned staff, develops procurement policies and procedures, and advises City departments regarding procurement methods, contract administration, and purchasing best practices. Exercises considerable independent judgment and discretion in administering the City's procurement function.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Plans, directs, manages, and oversees the operations of the Procurement Division
• Supervises assigned personnel, including hiring, assigning work, establishing priorities, coaching, mentoring, evaluating performance, approving leave, recommending disciplinary actions, and supporting employee development
• Establishes operational goals, performance expectations, and work priorities to ensure timely completion of procurement operations and customer service
• Evaluates Procurement Division operations and implements process improvements to enhance efficiency, effectiveness, customer service, and regulatory compliance 

• Serves as the City's procurement subject matter expert and provides strategic guidance to City Administration, departments, and staff regarding procurement laws, policies, best practices, and contract administration 
• Develops, implements, and administers procurement policies, procedures, and internal controls to ensure compliance with statutory, ethical, and budgetary requirements
• Monitors federal, state, and local legislative changes related to procurement and updates policies accordingly
• Establishes and maintains an efficient competitive solicitation process, including the development of standard purchasing documents and best practices for contract administration
• Collaborates with City Administration and the City Attorney’s Office to develop and refine contract-specific language for solicitations and procurement documents

• Oversees, develops, and delivers procurement training programs for Procurement Division staff, contract administrators, and City departments
• Provides training and guidance to procurement personnel and department staff on procurement policies, procedures, and legal requirements
• Develops and maintains training materials, including quick reference guides, checklists, forms, templates, training videos, and structured training sessions
• Educates vendors on purchasing practices, procedures, and compliance expectations

• Oversees procurement activities, contract administration, competitive solicitations, and purchasing operations to ensure compliance, transparency, and best value
• Reviews and approves procurement documents, purchasing transactions, and contracts requiring division approval
• Oversees vendor performance, contract compliance, and resolution of procurement disputes and bid protests
• Supports City departments in selecting appropriate procurement methods and administering contracts

Bachelor's degree in business administration, public administration, or related discipline, supplemented by four (4) or more years of experience in procurement or related field. Government, construction, and professional services procurement experience is preferred. The use of automated procurement systems, working with various software programs, and knowledge of Florida public procurement laws and practices is a plus. One (1) year of experience in a supervisory, lead, or senior capacity required. 

Must possess or obtain Certified Professional Public Buyer (CPPB) certification or equivalent procurement certification within two (2) years of employment. 

*The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

Some tasks require manual dexterity, in addition to visual and hearing acuity. The job description does not constitute an employment agreement between the City and employee and is subject to change by the City as the needs of the City and requirements of the job change.

The City of Coconut Creek is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, The City provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.