- Salary
- $35k+/yr
- Location
- St. Thomas/ St. John, VI, VI, US
- Department
- Administration
- Seniority
- Entry
- Education
- High School
- Source
- GovernmentJobs
Description
This is intermediate-level data entry and records processing work involving accurate entry, verification, update, and maintenance of information in electronic databases, spreadsheets, records management systems, and related office applications. An employee in this class performs a variety of moderately complex data entry assignments requiring speed, accuracy, attention to detail, and the ability to identify and correct routine errors or discrepancies.
Work includes reviewing source documents for completeness, converting paper or electronic information into designated systems, maintaining data integrity and confidentiality, and supporting the preparation of standard records and reports. Work is performed under the general supervision of a designated supervisor and is reviewed for accuracy, completeness, timeliness, and compliance with established procedures. Enters, verifies, updates, and maintains moderately complex alphabetic, numeric, coded, personnel, financial, payroll, revenue, receipt, accounting, or administrative information in electronic databases, spreadsheets, records management systems, and related platforms.
Reviews source documents and electronic records for completeness, accuracy, consistency, legibility, and compliance with established procedures before and after data entry.
Identifies and corrects routine data entry errors, omissions, duplications, or discrepancies, and refers unusual, conflicting, or complex issues to a supervisor or higher-level employee for review.
Organizes, indexes, saves, retrieves, and maintains electronic and paper records, files, logs, source documents, and tracking documents in accordance with established policies and records management requirements.
Compiles routine reports, lists, summaries, and records from entered or verified data to support payroll, revenue, accounting, personnel, administrative, or departmental reporting activities.
Assists in monitoring data quality by performing basic audits, reconciling records, and ensuring that information is accurate, complete, timely, and properly formatted.
Observes confidentiality, privacy, and data security requirements when handling sensitive government, personnel, financial, payroll, or administrative records.
Provides routine guidance or assistance to lower-level employees on data entry procedures, document handling, system use, and established workflow requirements as assigned.
Performs other related duties as assigned.High School Diploma or equivalent from an accredited institution and one (1) year of data entry or clerical experience.
FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of general office practices, procedures, filing methods, and record keeping standards.
Knowledge of basic computer operations, keyboarding, electronic document handling, and standard office software.
Knowledge of data entry methods, including entering, verifying, saving, retrieving, and correcting alphabetic and numeric information. Knowledge of confidentiality, privacy, and security requirements related to government records and sensitive information.
Skill in accurately entering data and identifying errors, omissions, inconsistencies, or unclear information in source documents.
Skill in organizing routine work assignments and maintaining orderly records.
Ability to use data entry equipment, computer terminals, keyboards, scanners, printers, electronic records systems, related office technology, and standard office equipment.
Ability to follow established data entry procedures, system instructions, and departmental guidelines and complete job-related training in data entry systems, electronic records, confidentiality, or records management.
Ability to understand and follow oral and written instructions, including operating procedures, manuals, checklists, and workflow directions.
Ability to compare source documents to electronic records, identify discrepancies, and maintain accuracy during repetitive tasks for extended periods.
Ability to type or enter data at a speed and accuracy level sufficient to meet departmental standards may be required.
Ability to communicate clearly and professionally with supervisors, coworkers, and other internal contacts.
Ability to maintain confidentiality and exercise care when handling sensitive information.
Ability to establish and maintain effective working relationships with all persons contacted in the course of work.
FACTOR 2- SUPERVISORY CONTROLS
Work is performed under the general supervision of the designated supervisor who provides guidance on assignments, procedures, equipment operation, and expected results. The employee applies established procedures to recurring assignments, exercises judgment in identifying routine errors or discrepancies, and refers unfamiliar, unusual, or complex matters for direction. Work is reviewed for accuracy, completeness, timeliness, productivity, compliance with established procedures, and adherence to data security requirements.
FACTOR 3- GUIDELINES
Guidelines include departmental policies and procedures, data entry instructions, system user guides, workflow checklists, records management standards, confidentiality requirements, office procedures, and oral or written instructions from supervisors. Guidelines are specific and directly applicable. The employee applies them to routine assignments, seeks assistance when documents, system issues, data formats, or procedures are unclear, and obtains supervisory approval before deviating from established procedures.
FACTOR 4- COMPLEXITY
Work consists of varied and moderately complex data entry, verification, records processing, and quality control assignments involving multiple types of source documents, electronic records, databases, spreadsheets, and records management systems. The employee applies established procedures to enter, review, update, organize, and reconcile information; identifies and corrects routine errors, omissions, duplications, or discrepancies; and determines when matters require supervisory review. The work requires accuracy, confidentiality, sustained concentration, attention to detail, and judgment in handling data inconsistencies, system formats, document variations, and recurring processing issues.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to support the accurate, timely, and secure entry, verification, maintenance, retrieval, and reporting of moderately complex information used in payroll, revenue, accounting, personnel, administrative, and other departmental operations. Work contributes to reliable electronic and paper records, efficient document processing, accurate reports, and the availability of information needed for operational decisions, service delivery, compliance, and recordkeeping. Errors, omissions, delays, or improper handling of information may result in inaccurate records, processing delays, rework, reporting errors, confidentiality concerns, or inconvenience to employees, agencies, departments, or the public.
FACTOR 6- PERSONAL CONTACTS
Contacts are supervisors, higher-level employees, coworkers, clerical and administrative staff, and personnel within the assigned department or agency, staff from other departments or agencies. Contacts are typically structured, work-related, and focused on supporting accurate data entry, records processing, document tracking, and departmental operations.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to receive instructions, clarify assignments, obtain or verify information, report discrepancies, resolve routine data entry questions, and coordinate the flow of source documents and electronic records. Contacts support the accurate completion, filing, retrieval, routing, and tracking of documents and electronic information.
FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary and requires occasional standing, walking, bending, reaching, lifting, carrying, or moving light office materials, files, boxes, or supplies.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting or similar work site.
Work includes reviewing source documents for completeness, converting paper or electronic information into designated systems, maintaining data integrity and confidentiality, and supporting the preparation of standard records and reports. Work is performed under the general supervision of a designated supervisor and is reviewed for accuracy, completeness, timeliness, and compliance with established procedures. Enters, verifies, updates, and maintains moderately complex alphabetic, numeric, coded, personnel, financial, payroll, revenue, receipt, accounting, or administrative information in electronic databases, spreadsheets, records management systems, and related platforms.
Reviews source documents and electronic records for completeness, accuracy, consistency, legibility, and compliance with established procedures before and after data entry.
Identifies and corrects routine data entry errors, omissions, duplications, or discrepancies, and refers unusual, conflicting, or complex issues to a supervisor or higher-level employee for review.
Organizes, indexes, saves, retrieves, and maintains electronic and paper records, files, logs, source documents, and tracking documents in accordance with established policies and records management requirements.
Compiles routine reports, lists, summaries, and records from entered or verified data to support payroll, revenue, accounting, personnel, administrative, or departmental reporting activities.
Assists in monitoring data quality by performing basic audits, reconciling records, and ensuring that information is accurate, complete, timely, and properly formatted.
Observes confidentiality, privacy, and data security requirements when handling sensitive government, personnel, financial, payroll, or administrative records.
Provides routine guidance or assistance to lower-level employees on data entry procedures, document handling, system use, and established workflow requirements as assigned.
Performs other related duties as assigned.High School Diploma or equivalent from an accredited institution and one (1) year of data entry or clerical experience.
Necessary Special Qualifications
Possession of a valid driver’s license may be required for positions that involve travel between work sites or departments.
FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of general office practices, procedures, filing methods, and record keeping standards.
Knowledge of basic computer operations, keyboarding, electronic document handling, and standard office software.
Knowledge of data entry methods, including entering, verifying, saving, retrieving, and correcting alphabetic and numeric information. Knowledge of confidentiality, privacy, and security requirements related to government records and sensitive information.
Skill in accurately entering data and identifying errors, omissions, inconsistencies, or unclear information in source documents.
Skill in organizing routine work assignments and maintaining orderly records.
Ability to use data entry equipment, computer terminals, keyboards, scanners, printers, electronic records systems, related office technology, and standard office equipment.
Ability to follow established data entry procedures, system instructions, and departmental guidelines and complete job-related training in data entry systems, electronic records, confidentiality, or records management.
Ability to understand and follow oral and written instructions, including operating procedures, manuals, checklists, and workflow directions.
Ability to compare source documents to electronic records, identify discrepancies, and maintain accuracy during repetitive tasks for extended periods.
Ability to type or enter data at a speed and accuracy level sufficient to meet departmental standards may be required.
Ability to communicate clearly and professionally with supervisors, coworkers, and other internal contacts.
Ability to maintain confidentiality and exercise care when handling sensitive information.
Ability to establish and maintain effective working relationships with all persons contacted in the course of work.
FACTOR 2- SUPERVISORY CONTROLS
Work is performed under the general supervision of the designated supervisor who provides guidance on assignments, procedures, equipment operation, and expected results. The employee applies established procedures to recurring assignments, exercises judgment in identifying routine errors or discrepancies, and refers unfamiliar, unusual, or complex matters for direction. Work is reviewed for accuracy, completeness, timeliness, productivity, compliance with established procedures, and adherence to data security requirements.
FACTOR 3- GUIDELINES
Guidelines include departmental policies and procedures, data entry instructions, system user guides, workflow checklists, records management standards, confidentiality requirements, office procedures, and oral or written instructions from supervisors. Guidelines are specific and directly applicable. The employee applies them to routine assignments, seeks assistance when documents, system issues, data formats, or procedures are unclear, and obtains supervisory approval before deviating from established procedures.
FACTOR 4- COMPLEXITY
Work consists of varied and moderately complex data entry, verification, records processing, and quality control assignments involving multiple types of source documents, electronic records, databases, spreadsheets, and records management systems. The employee applies established procedures to enter, review, update, organize, and reconcile information; identifies and corrects routine errors, omissions, duplications, or discrepancies; and determines when matters require supervisory review. The work requires accuracy, confidentiality, sustained concentration, attention to detail, and judgment in handling data inconsistencies, system formats, document variations, and recurring processing issues.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to support the accurate, timely, and secure entry, verification, maintenance, retrieval, and reporting of moderately complex information used in payroll, revenue, accounting, personnel, administrative, and other departmental operations. Work contributes to reliable electronic and paper records, efficient document processing, accurate reports, and the availability of information needed for operational decisions, service delivery, compliance, and recordkeeping. Errors, omissions, delays, or improper handling of information may result in inaccurate records, processing delays, rework, reporting errors, confidentiality concerns, or inconvenience to employees, agencies, departments, or the public.
FACTOR 6- PERSONAL CONTACTS
Contacts are supervisors, higher-level employees, coworkers, clerical and administrative staff, and personnel within the assigned department or agency, staff from other departments or agencies. Contacts are typically structured, work-related, and focused on supporting accurate data entry, records processing, document tracking, and departmental operations.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to receive instructions, clarify assignments, obtain or verify information, report discrepancies, resolve routine data entry questions, and coordinate the flow of source documents and electronic records. Contacts support the accurate completion, filing, retrieval, routing, and tracking of documents and electronic information.
FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary and requires occasional standing, walking, bending, reaching, lifting, carrying, or moving light office materials, files, boxes, or supplies.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting or similar work site.
Skills
Compliance
