Administrative Assistant, Department of Linguistics - Georgetown University College of Arts & Sciences

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Administrative Assistant, Department of Linguistics, the College of Arts and Sciences – Georgetown University (a one-year renewable term position), provides a range of support functions for Distinguished University Professor Deborah Tannen, who is an internationally known author, speaker, and public intellectual in the fields of language, communication, and gender. This includes managing Dr. Tannen’s social media presence and website; answering, mostly by email but also by phone and regular mail, all inquiries, requests, and invitations to give interviews, answer questions, and speak at or attend events; tasks related to Dr. Tannen’s teaching; and other tasks as they arise.

Duties include but are not limited to:

• Aforementioned correspondence and inbox management

• Assisting in preparation and maintenance of graduate and undergraduate courses

• Processing requests for permission to reprint Dr. Tannen’s work

• Arranging speaking engagements and travel

• Research in relation to Dr. Tannen’s writing

• Maintaining office files and organization

Work Interactions

The person in this position represents Deborah Tannen, the Linguistics Department, and Georgetown University to a wide range of individuals within and outside the University. Positive impact includes ensuring that all who approach the office go away with a positive impression, even when their requests cannot be fulfilled. The incumbent makes it possible for Dr. Tannen to be more available to Georgetown students and colleagues, and more productive in research and writing, which brings positive attention to the university. Conversely, errors or poor performance could potentially result in Georgetown and non-Georgetown individuals going away with a negative impression. The position reports directly to Dr. Tannen.

Requirements and Qualifications

• High School Diploma and 2-4 years of experience in a professional environment required (or equivalent combination of education and work experience).

• The position requires a person who is a consummate professional with exemplary interpersonal skills, writes well, is detail-oriented, can manage multiple tasks with minimal supervision, and is happy to work independently.

• Must have superior organizational skills and proven experience working independently. 

• Must have a proven ability to work responsibly with highly confidential materials, as well as ability to balance and prioritize several assignments at one time.

• Outstanding written/oral communication skills essential.

• Good working knowledge of PC operation required. 

• Must have experience in the use of state-of-the-art software applications, including MS Word and Power Point.

• Must also know or be willing to learn how to use Squarespace and other web-based platforms.

Preferred Qualifications

• Bachelor’s degree from a four-year institution.

• Familiarity with academic and publishing environments is helpful.

• Previous experience working in a university environment a plus.

• Knowledge of Georgetown systems and locations a plus.

• Experience in an office setting and interest in higher education highly desired.

• Knowledge of Canvas highly desired.

• Baseline knowledge of linguistics and academic research skills highly desired.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Cover letter and resume required for consideration.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.