Receptionist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world 

 At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this job involves

As a Receptionist, you represent the first point of contact for visitors, employees, and external partners on our client floors. In this versatile position, you coordinate the reception area professionally and actively support the organization of events as well as administrative processes. You will help ensure the workplace operates efficiently while creating a positive and professional experience for everyone who enters the office. Success in this role requires strong interpersonal skills, attention to detail, sound judgment, and the ability to adapt quickly to changing priorities throughout the day.

Flexibility working in shifts to cover hours are 8am to 6pm with this role commencing at 1pm on a regular basis. This role requires flexibility to change shifts as required.

What your day-to-day will look like

Front-of-House & Guest Experience

• Act as the first point of contact for visitors, employees, and external partners, always delivering a professional and welcoming front-of-house experience.

• Manage visitor arrivals, sign-in processes, access coordination, and hospitality support in accordance with workplace procedures.

• Maintain presentation standards across reception, meeting rooms, and shared workplace areas by monitoring conditions and escalating issues where required.

• Support meeting room bookings, room readiness checks, and workplace experience activities to assist daily business operations.

• Respond to general workplace enquiries and direct requests to the appropriate workplace, facilities, or business contacts.

Event & Meeting Support

• Support internal meetings, client visits, and workplace events through coordination of room bookings, catering requests, visitor hospitality, and meeting room readiness.

• Assist with room setup, presentation readiness, audio visual coordination, and post-meeting reset activities.

• Communicate with meeting hosts and workplace contacts to support smooth meeting and event delivery.

• Escalate technology, room setup, or operational issues to the relevant support teams where required.

Facilities & Workplace Operations

• Provide administrative support for workplace operations, including maintaining workplace records, registers, and documentation accurately.

• Assist with courier coordination, ad hoc mailroom support, invoice and purchase order administration, scheduling, and general workplace administration activities to support daily office operations.

Mailroom & Administrative Support

• Provide administrative support for workplace operations, including maintaining records and documentation, coordinating couriers and ad hoc mailroom support, and assisting with invoice processing, purchase orders, scheduling, and general office administration.

Vendor & Contractor Coordination

• Coordinate vendor and contractor access requirements, support scheduled service visits, and escalate workplace or operational issues to the appropriate Workplace or Facilities Management contacts while maintaining professional relationships with vendors and building management teams.

Health, Safety & Compliance

• Support workplace health, safety, and security procedures by reporting hazards, incidents, and unsafe conditions in line with workplace processes.

• Assist with maintaining workplace safety documentation, emergency registers, workplace inspections, and compliance activities while promoting safe workplace practices and escalating concerns where required.

Systems & Reporting

• Maintain accurate workplace records, systems, registers, and tracking tools to support workplace requests, visitor management, reporting, and operational activities.

• Use workplace systems and Microsoft Office applications effectively while maintaining confidentiality and professionalism when handling workplace and visitor information.

Stakeholder Management

• Build positive and professional relationships with employees, visitors, clients, vendors, and workplace stakeholders through responsive customer service and effective communication.

• Respond promptly to workplace enquiries, escalate unresolved matters appropriately, and demonstrate professionalism, reliability, and adaptability in a fast-paced corporate environment.

Sound like you? To apply you need to be:

• Previous experience in reception, customer service, hospitality, workplace support, or corporate office environments preferred.

• Strong verbal and written communication skills with a professional and approachable manner.

• Well-organized with the ability to manage multiple tasks, prioritize requests, and respond effectively in a busy workplace environment.

• Proactive and customer-focused with strong attention to detail and the ability to follow workplace procedures and processes.

• Able to work independently within established procedures while collaborating effectively with workplace and business teams

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands

• 18 weeks paid maternity leave 

• Private Health Insurance Discounts

• Active Social Club

• Employee assistant program

• Novated Lease for EV cars

• Paid time off for volunteer work

• Career Opportunities with Australia's #1 Commercial Real Estate firm

• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number ABREQ53065

Location:

On-site –Melbourne, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.