Facilities Coordinator

Job Description

Sompo has a unique opportunity for a Facilities Coordinator to join our Facilities & Real Estate team. Y

This role will be the first friendly face visitors come in contact with, the calm voice on the phone and the organizational force that keeps the Sompo Canada office operations running smoothly.  You will work with Sompo Canada office staff and well as the North American facilities staff to deliver top-notch customer service.

The Facilities Coordinator reports directly to the Senior Vice President, Real Estate and Facilities, North America.   

Location: This position will be based out of our Toronto, Ontario office. We strive for collaboration, which is why we offer a work environment where our employees thrive and develop long-lasting careers.

Our business, your impact, our opportunity:

What you’ll be doing:

• Greet visitors, clients and colleagues in a friendly and professional manner, ensuring a welcoming first impression
• Manage the front desk and reception area directing calls, visitors and vendors to the correct people and places
• Oversee day-to-day office operations including ordering and stocking supplies, coordinating maintenance and repairs and managing vendor visits
• Engage with vendors to schedule visits and ensure appropriate and consistent service
• Submit all invoices for payment as needed and reconcile all expense reports monthly
• Manage office seating and liaise with IT and managers on preparations for visitors and new hires
• Ensure cleanliness and organization of all common office areas including meeting rooms, kitchens, print/supply areas and hallways
• Liaise with building management to ensure all needed documentation is submitted and requirements are fulfilled

What you’ll bring:

• High School Graduate
• (3 to 7) years’ experience in office administration preferred
• Strong communication and organizational skills
• Experience in vendor management preferred
• Demonstrates analytical ability and sound business judgement
• Ability to manage multiple priorities with urgency
• Demonstrates ability to achieve goals through teamwork and collaboration
• Proficient using Microsoft Office Suite (Outlook, Excel, etc.)
• Must be able to lift up to (25) lbs.

Salary Range: $65,000 – $75,000 CAD. Actual compensation for this role will depend on several factors including the cost of living associated with your work location, your qualifications, skills, competencies, and relevant experience.

This job description outlines the general nature and level of work performed by individuals assigned to this position. It does not restrict the management's right to assign or reassign duties and responsibilities to this job at any time.

Sompo offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

Who we are and what we stand for:

At Sompo, our shared purpose is to create meaningful value for clients, communities, and each other. We strive to foster a workplace where everyone feels respected, included, and empowered to excel. As a global organization, we embrace diversity and champion equal opportunity. Guided by our core values—Accountability, Agility, Collaboration, Development, and Integrity—we build trust and support one another to achieve our goals worldwide. Life at Sompo page

Our values come to life in how we hire and grow talent. Employment decisions are based on qualifications, merit, and organizational need, and we strive to ensure equitable access to opportunities so everyone can do their best work. Sompo is committed to employment practices, including recruitment and hiring practices, that are inclusive and accessible. Accommodations for individuals with disabilities are available. If you need an accommodation for any part of the application process, please contact [email protected].