Office Manager (f/m/d) in Cologne

Trusted Shops creates digital trust between people, businesses, and AI Agents. Every day, millions of consumers rely on our solutions to make confident online decisions, while businesses use our products to build trust, strengthen customer relationships, and grow sustainably. With around 700 colleagues across Europe, more than 25,000 online shops, and over 40 million consumers in our Community of Trust, we are helping shape a safer and more transparent digital world.

To join our Office & Facility Management team, we are looking for an:

Office Manager (f/m/d)

Cologne (onsite) | Permanent Contract (Full-time)

 
Together with your colleagues you’ll manage our reception, the heart of our Cologne office, and create a welcoming environment for employees, visitors and external partners.

This role goes far beyond traditional reception. As our Office Manager (f/m/d), you’ll coordinate day-to-day office operations, improve and digitalize processes and help us create a modern workplace where people enjoy coming together.

What you’ll do

• Office Management & Reception: You are the first point of contact for employees, visitors and external service providers, ensuring a professional and welcoming experience.

• Organization & Coordination: You coordinate a variety of organizational topics across our Cologne office and work closely with our Executive Assistance team and C-Level.

• Meetings & Catering: You organize internal, external and hybrid meetings, including room preparation, follow-up and catering coordination.

• Digital Office Processes: You challenge existing processes and help us digitalize and improve administrative workflows.

• Hardware & Shipping: You coordinate and track the shipment of IT hardware to our employees.

• Communication & Mail Management: You handle internal and external communication via phone and email as well as incoming and outgoing mail.

• Office Services: You coordinate the purchase, stock and distribution of office supplies and support the smooth running of our workplace.

• International Collaboration: You work closely with colleagues across our international offices and support cross-location topics.

• Health & Safety: You take on responsibilities as a Safety Officer, coordinate Occupational Health and Safety Committee meetings (ASA) and collaborate with our fire safety officers and first aiders.

• Workplace & New Work: You support internal office moves and actively contribute to the continuous development of our workplace and New Work environment.