Administrative Assistant - OHS Attendance

The School District of Onalaska is accepting applications for a full-time Administrative Assistant at Onalaska High School. The Administrative Assistant shall provide for the efficient and effective operation of HS general office. This position is only during the school year, with no work in the summer.

Essential functions include:

1. Answer the telephone and greet walk-in traffic; serve as the first contact between OHS and the public.
2. Maintain positive relationships with parents, staff, and students.
3. Maintain accurate daily student attendance, contact parents regarding absences, and log reasons for absence in database.
4. Collect monies for lunch tickets, field trips, resale items, etc.
5. Contact parents, either by telephone or assist in the preparation of letters, regarding student absences, tardies or truancies.
6. Enter all absences in student management software and prepare attendance sheets.
7. Assist with parent-teacher conferences - both the scheduling and distribution of information as is requested.
8. Compile daily announcements and read over public address system.
9. Manage substitute teachers with the use of Aesop software.
10. Maintain and update student emergency cards.
11. Serving as backup to health para, administer first aid and medication to students when needed.
12. Produce attendance updates as needed by associate principal, social services or other agencies.
13. Notify dispatch of all fire drills.
14. Assist with assigning lockers.
15. Supervision of vault area.
16. Serve as a member of the office team, assisting Principal, Associate Principal and office support staff with other duties and responsibilities as assigned.

Qualifications:

Education & Experience: A two-year administrative professional Associate Degree or related degree or experience in a school district or similar setting is required.

Technical Proficiency: Proficient in the use of Google platforms or Microsoft Excel, Word, and other spreadsheet, database, and word processing software. Proficient in using computerized office systems and capable of operating and troubleshooting office equipment such as printers and copiers.

Accuracy & Attention to Detail: Exceptional attention to detail with extraordinary accuracy.

Organizational & Time Management Skills: Excellent organizational, time management, and multitasking skills. Ability to manage multiple deadlines and prioritize tasks effectively in a fast-paced office environment.

Communication & Customer Service: Strong verbal and written communication skills with superior customer service abilities. Able to work well and demonstrate active listening in all interactions with staff, students, parents, and the public.

Confidentiality & Integrity: Ability to maintain confidentiality and handle sensitive information appropriately.

Team Collaboration & Availability: Ability to work effectively as a team member in an office setting. Must be available to work full-time, including dedication to meeting deadlines.

Wage: $26.42/hour
Hours: 7:00am to 3:30pm, school year only, no summer work

Please attach a cover letter addressed to Charlie Ihle, Associate Principal, and a resume outlining work experience. This is an internal posting only for 7 days, and review of applicants will begin immediately.

The School District of Onalaska is an equal opportunity employer and does not discriminate against applicants on the basis of age, race, religion, sex or sexual orientation, disability, citizenship status, marital status, pregnancy, national origin, handicap, creed, color, political affiliation, genetic information, ancestry, arrest or conviction record, or military service. The District encourages applications from all segments of the population.

Candidates seeking accommodations during an interview are encouraged to indicate such at the time they are contacted to interview.