Manager - Funds

Department: Fund Administration

Employment Type: Full Time

Location: Jersey

Reporting To: Associate Director

Description

Key Responsibilities

• Being involved in all aspects of Real Estate and/or Private Equity Fund administration and coordination of Company Secretarial duties.
• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining records of a portfolio of clients.
• Participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers.
• Daily cash management tasks across a number of bank accounts.  To be familiar with banking and payment processes; billing and cash collection, formatting and systems.
• Become familiar with the Limited Partnership Agreement and other material agreements or legal documents relating to the management, control and administration of the Fund vehicles for which they have primary responsibility.
•  To liaise with law firms as appropriate in relation to the activities of specific entities and transactions.
• Review of deliverables to clients, including (periodic financial statements, cash flows and associated notes including liaison with clients over transaction related issues) with Fund Accountants.
• Dealing with year-end audit issues including ensuring preparation of relevant files and resolving issues;
• Review and submit recommendations for improving the organisation's operation including review of profitability and identification of new products or billing opportunities on existing clients.

• Coordinating the initial secretarial and regulatory needs of clients.
• In conjunction with the Director to prepare proposals / quotes and supporting information.
• Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role in the completion and satisfaction of KYC / AML policy for all new entities or investors.
• Responsible for client due diligence, negotiation of terms, identification of scope and monitoring compliance with company procedures.

• Liaison with the JFSC and other regulatory bodies.
• Drafting of infrastructure procedures and other internal documents.
• Sourcing other services as required.
• Building the general profile of Langham Hall in Jersey.
• Assisting with the company secretarial needs of Jersey office.

• Act as first point of contact for queries from team members.
• Supervision, coaching and mentoring of junior staff.
• Provide support and guidance to team members, acting as a mentor and role model.
• Manage the day to day workload of the team, including effective delegation and resource management.
• Manage performance of direct reports through the Performance Management process, including Performance Review meetings and objective setting.
• Support the recruitment process, reviewing CV’s and conducting interviews with potential candidates.
• As part of your duties all employees must ensure adherence to internal policies and procedures and meeting all personal AML obligations. 

Person Specification

•  Educated to at least ‘A’ level standard or equivalent (grades A-C), and GCSE Mathematics and English (Grades A-C / 9-4). Preferably completion or studying towards the ICSA Diploma or equivalent; or willing to study towards a relevant professional qualification.
• Ideally 5 or more years of demonstrable real estate and/or private equity / trust and company experience, preferably with some knowledge or exposure to corporate structures, SPV administration. Company Secretarial knowledge would be advantageous.
• Proven people management experience.

• The candidate must be familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.
• The candidate will be expected to participate fully at such meetings and take responsibility for ensuring the accurate and timely completion of minutes and resolutions for review and approval.
• A profound understanding of the agreements associated with Real Estate and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.
• Ability to write reports, business correspondence, procedure manuals and performance measurement reports at asset and fund level.
• Training on internal systems, controls, procedures and KYC will be provided, however, it is desirable that the job holder is familiar with the regulatory KYC requirements.

• Company Secretarial, Real Estate Fund Administration and Cash Management Experience.
• Ability to effectively present information and respond to questions from groups of senior management and especially clients.
• Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.
• Ability to work within a team to mentor, coach and carry out on-the-job training with more junior staff.
• The candidate must have excellent communication, organisational and time management skills.

Benefits