Assistant Manager Health Economics & Reimbursement (Coordinator)

EDUCATION/QUALIFICATIONS/EXPERIENCE: 

• Bachelor’s degree in Business Administration, Communications, Public Health, Life Sciences, or a related field. 

• Minimum 5 years of experience in business operations coordination or a cross-functional support role, preferably in a multinational or healthcare environment. 

• Proven experience supporting senior leaders in a fast-paced, complex environment. 

• Strong organizational and planning capabilities, including experience managing calendars, trackers, reporting processes, and operational workflows. 

• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with collaboration tools such as SharePoint, Smartsheet, or Teams is an asset. 

• Ability to work across cultures and functions, engaging confidently with diverse stakeholders. 

• Familiarity with healthcare policy, reimbursement environments, or health economics frameworks is advantageous. 

• Excellent verbal and written communication skills in English; additional Asian language proficiency is a plus. 

POSITION SUMMARY: 

The Health Economics & Reimbursement (HE&R) Coordinator/Assistant Manager, APAC provides administrative, operational, and coordination support to the APAC HE&R organization and the Regional Director – HE&R APAC. 

This role serves as a central coordination point for regional team operations, including calendar and meeting management, budgeting, travel and expenses, reporting support, team activities, documentation, and cross-functional follow-up across APAC markets. 

The ideal candidate is highly organized, dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced regional environment. In addition to strong administrative capabilities, the role offers opportunities to support regional projects, operational initiatives, and process improvement over time. 

CORE JOB RESPONSIBILITIES 

• Maintain trackers, templates, documentation, SharePoint folders, and internal knowledge repositories to support team operations and planning cycles  

• Support preparation and consolidation of regional reports, dashboards, and leadership updates, including coordination of the APAC HE&R activity tracker and country inputs 

• Manage calendar scheduling, meeting coordination, expense management, and administrative support for the Regional Director – HE&R APAC 

• Support travel planning, logistics, expense submissions, reimbursement processes, and ensure compliance with company policies  

• Coordinate regional and global meetings, including scheduling across time zones, agenda management, logistics, minutes, and follow-up tracking  

• Manage purchase orders (POs), invoice tracking, vendor coordination, budgeting workflows, and cross-charge processes in collaboration with finance and procurement teams  

• Organize team activities, regional workshops, leadership meetings, engagement events, and internal forums  

• Maintain and track calendars of key APAC conferences, external events, and training sessions relevant to HE&R  

• Support timeline tracking, follow-up, and coordination of regional operational activities and key initiatives  

• Coordinate monthly team meetings and internal forums, including agenda setting, input collection, and action tracking  

• Drive continuous improvement of administrative workflows, coordination processes, and information management practices across the regional HE&R organization  

• Provide additional coordination and administrative support as assigned by the Regional Director 

POSITION ACCOUNTABILITY & SCOPE 

• Region: Asia Pacific  

• Scope: Coordination support for all HE&R activities across APAC, in collaboration with global and local stakeholders 

KEY SUCCESS FACTORS 

• Strong executive coordination and organizational excellence, with the ability to manage complex schedules, multiple priorities, and competing deadlines with precision 

• Highly dependable and structured, demonstrating strong attention to detail and consistent follow-through to keep activities on track 

• Effective communicator with strong interpersonal skills, confident engaging across cultures, functions, and senior stakeholders 

• Ability to thrive in a fast-paced, matrixed environment, maintaining composure under pressure and adapting to changing priorities 

• Proactive problem-solver with a continuous improvement mindset, driving operational efficiency and enhancing coordination practices 

• High level of professionalism, discretion, and integrity when supporting senior leadership and handling sensitive information 

• Self-directed and collaborative, able to work independently while coordinating effectively across multiple teams and functions 

• Service-oriented mindset with a positive, adaptable attitude, and a strong willingness to learn and contribute beyond core responsibilities