Entry Level Business Specialist

Entry-Level Business Specialist
Sterling, VA

We are seeking a highly motivated, full-time Office Manager to support various departments at VMSI Headquarters in Sterling, VA. The ideal candidate will have excellent oral and written communication skills, be extremely organized, able to manage multiple tasks simultaneously, work independently, and can interact effectively with internal team members, clients, and vendors.

ABOUT VMSI

Founded in 2009, Veterans Management Services, Inc. (VMSI) is a management consulting organization and a Service-Disabled Veteran-Owned Small Business (SDVOSB). While strategically headquartered in the greater Washington D.C. area, VMSI has both employees and clients throughout the entire United States.

VMSI provides government clients with mission critical management support services within the functional areas of: Program & Project Management, Acquisition, Grants & Financial Management, Curriculum Development & Training Deployment, HR & Personnel Support, Information Technology and Administrative support Services. Our support services provide the additional expertise our customers require to accomplish their missions.

Our company mission statement is clear and simple — “To be the BEST DECISION our clients make.” We accomplish this by providing our customers with industry leading professionals, increased business capabilities, applicable subject matter expertise and unmatched customer service—and we do this with integrity and passion.

The VMSI employee is a highly motivated, empowered, ethical, intelligent, inquisitive, driven, enthusiastic and hard-working individual. Our employees embody our corporate mission statement — “To be the BEST decision our clients make!” VMSI both enables and expects our employees to be the very BEST by providing strong corporate support to ensure you can Anticipate Needs, Advise Brilliantly and Provide Solutions…and be the BEST decision our client has made!

For more information, please visit our website at www.vetms.com.

POSITION RESPONSIBILITIES:

• Serve as the Vice President/FSO’s primary support resource for managing priorities, coordinating tasks, and ensuring timely follow-through.
• Research, analyze, and resolve business operations issues of varying complexity; present findings and recommend practical solutions.
• Provides broad administrative and operational support to the corporate Operations department, ensuring efficient coordination of daily activities and departmental needs.
• Processes bi-weekly and monthly payroll.
• Administers multi-state payroll tax accounts in coordination with HR Manager.
• Responsible for full cycle bookkeeping to include, but not limited to, accounts receivable, accounts payable, and general ledger balancing.
• Contacts vendors and agencies to ensure corporate compliance, investigates and resolve accounting related issues, etc.
• Assists with tax planning, payments, and inquiries.
• Compiles data, tracks metrics and generates reports using a variety of data sources.
• Supports contract management & vendor agreement activities as assigned.
• Monitors vendor deliverables and schedules to ensure deadlines are met and milestones are achieved.
• Track and maintain corporate property logs.
• Administer security program to include coordinating and processing employee security forms for all background and clearance levels.
• Collaborate with internal departments to ensure new hires are onboarded quickly, accurately, and efficiently.
• Researches and solves moderate to complex personnel and NISP-related security issues.
• Participate in other projects as requested by management.

Required:

• 3-5 years’ progressive experience in a fast-paced small to medium sized business.
• At least 2 years of GOVCON (Government Contractor) most recent experience preferably with a small to medium sized company supporting an array of administrative and financial tasks and projects.
• Expertise in MS Office Suite of products.
• Excellent communicator with the ability to communicate effectively, written and spoken, with leadership and peers.
• Ability to work independently and collaboratively as a high-performing team member.
• Exercise independent judgment in the prioritization of tasks while assuming responsibility and accountability.
• Ability to spearhead multiple projects and support payroll, security, vendor contracts, etc. simultaneously.
• Desired experience/exposure in some or all: Finance (AP/AR), Business Operations, General Office Administration & Management.

Salary Range: The salary for this position is between $75,000 – $85,000 annually. Factors affecting pay within this range may include geography, skills, education, experience, and other qualifications of the successful candidate.

BENEFITS:

VMSI is proud to offer industry leading compensation, high-quality, broad, and diverse benefits, a very generous Paid Time Off plan, and a corporate 401k plan. For more information on our benefits, please visit: http://www.vetms.com/got-talent/your-benefits/

Equal Opportunity Employment: VMSI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

VMSI is an E-Verify Employer.