Facilities & Project Coordinator - Part Time

Description

 Our Chemical Sciences Group is seeking a part-time Facilities & Project Coordinator based in Springville, NY. Primary duties include: 

• Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
• Conducting routine facility inspections to ensure compliance with health, safety, and operational standards 
• Coordinating workspace organization, seating arrangements, and allocation of shared resources 
• Serving as the primary point of contact for employees regarding office operations and facilities-related needs 
• Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers 
• Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution 
• Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
• Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements 
• Managing facility SOPs and supporting adherence to established Quality Management System procedures 
• Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed 
• Supporting cross-functional operational and administrative projects in a fast-paced environment 

Requirements

 The position also requires that the selected candidate possesses:  

• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously 
• Excellent written and verbal communication skills and the ability to work effectively with colleagues, management, vendors, and clients 
• Knowledge of facilities management and workplace operations best practices 
• Attention to detail and the ability to work independently as well as collaboratively within a team environment 
• A professional, dependable, and service-oriented approach to daily responsibilities 

THE FOLLOWING REQUIREMENTS MUST BE MET TO BE CONSIDERED FOR THIS POSITION:

Minimum Qualifications

• Bachelor’s degree in facilities management, business administration, operations, or a related field preferred 
• 2–3 years of experience in operations coordination, facilities management, office management, or a related role 
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams 
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint 
• Ability to manage confidential and regulated information with discretion 
• Must be able to obtain and remain eligible for a US Department of Defense security clearance.

THE FOLLOWING REQUIREMENTS ARE DESIRED BUT NOT REQUIRED FOR THIS POSITION:

• Familiarity with workplace safety regulations and compliance requirements 
• Experience supporting operations within a laboratory, technical, or regulated environment 
• Experience coordinating vendors, contractors, and facility service providers 
• Experience supporting quality management systems or SOP documentation 
• Prior experience supporting senior leadership and cross-functional teams  

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.