Accounts Payable Specialist

Description

About Delta360 

Delta360 is a family-owned company with over 50 years of experience delivering fuel, lubricant, propane, equipment, logistics, and reliability solutions across industrial, commercial, and emergency response environments. With operations across multiple states and a growing integrated services platform, Delta360 is committed to operational excellence, customer service, safety, and long-term partnerships. 

Position Summary 

Delta360 is seeking a detail-oriented and highly organized professional to join our team as an Accounts Payable Specialist. This position owns the full-cycle accounts payable process with a primary emphasis on bill of lading (BOL) accounting: matching BOLs to carrier and supplier invoices, reconciling fuel and product volumes, and resolving quantity, freight, and pricing discrepancies before payment. The role is central to accurate cost capture in a high-volume, volume-billed distribution environment. 

This is an excellent opportunity to join a growing organization and contribute to a fast-paced, team-oriented environment supporting operational excellence and continued company growth. 

Essential Duties and Responsibilities 

Bill of Lading (BOL) Accounting

• Match bills of lading to purchase orders and supplier or carrier invoices, performing three-way matching (PO, BOL, invoice) prior to payment. 
• Reconcile billed product volumes against BOL quantities, including gross versus net (temperature-corrected) gallons, and research and resolve loss/gain variances. 
• Review and validate freight, fuel tax, terminal and rack pricing, and other line-item charges on fuel and product invoices for accuracy. 
• Identify, document, and resolve quantity, pricing, and split-load discrepancies with carriers, suppliers, and internal operations. 
• Maintain organized BOL records and supporting documentation to support audits, cost allocation, and month-end close. 

Core Accounts Payable 

• Process, code, and enter high volumes of vendor invoices accurately and to correct general ledger accounts and cost centers. 
• Prepare and execute payment runs (check, ACH, and wire) within approved terms and internal controls. 
• Perform vendor statement reconciliations and research and resolve outstanding or disputed items. 
• Support month-end AP close, including accruals, open-payables reporting, and account reconciliations. 
• Maintain vendor master data and assist with annual 1099 preparation and reporting. 
• Respond to vendor and internal inquiries professionally and resolve payment issues in a timely manner. 
• Perform special projects and other duties as assigned. 

Requirements

• 3+ years of full-cycle accounts payable experience preferred. 
• High school diploma or equivalent required; associate or bachelor degree in accounting or a related field preferred but not required. 
• Direct experience with invoice-to-document matching, including three-way matching. 
• Experience with an ERP or accounting system for AP processing. 
• Proficiency in Microsoft Excel, including lookups and pivot tables, for reconciliation work. 
• Strong communication and organizational skills. 
• Ability to manage multiple priorities and deadlines. 
• High attention to detail and professionalism. 

Preferred Qualifications 

• Experience in fuel, petroleum, energy, or other commodity distribution where product is billed by volume (gallons, barrels, or tons). 
• Direct experience reconciling bills of lading against carrier or supplier invoices. 
• Familiarity with fuel excise tax, freight, and terminal or rack pricing components. 
• Experience with the company accounting or ERP system. 

Core Competencies 

• Attention to Detail 
• Accountability 
• Problem Solving 
• Time Management 
• Communication 
• Customer Service 
• Team Collaboration 

Work Environment & Physical Requirements 

This position primarily operates in a professional office environment but may occasionally require visits to operational facilities, customer locations, events, or field environments. Ability to sit, stand, walk, use a computer, and communicate effectively is required. Occasional lifting, travel, and extended work hours may be necessary depending on business needs. 

Additional Information 

This job description outlines the general responsibilities and requirements of the position and is not intended to be an exhaustive list of all duties or qualifications. 

Delta360 is an equal opportunity employer and values integrity, professionalism, safety, teamwork, and accountability across all areas of the organization.