Accounts Payable Specialist

Description

The essential functions include, but are not limited to the following 

• Responsible for obtaining approval of invoices.
• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
• Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• Process check requests.
• Pay invoices online using company credit cards or bank accounts.
• Answer all vendor inquiries. Strengthen and grow relationships with vendors.
• Submit paperwork to vendors to obtain rebates.
• Obtain vendor statements to ensure that our records agree with the vendor.
• Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks 
• Review delivery log and repairs and maintenance log to ensure that all invoices are received.
• Obtain W-9s from all vendors. 
• Communicate and work with management 
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. 
• Assist in period and year end closings. 
• Assist with other projects as needed. 

Requirements

• Minimum three years as an accounts payable clerk. 
• Previous experience in bakery, or food environment preferred. 
• Identify and resolve problems in a timely manner, gather and analyze information skillfully. 
• Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
• Prioritizes and plans work activities and uses time efficiently.
• Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Meets productivity standards and completes work in a timely manner. 
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
• Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch. 
• Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
• Must be Bilingual - Spanish