Parts Specialist

Description

About us:

At Pacific Equipment   Solutions, we’re committed to helping our clients run their businesses and   warehouses with speed, efficiency, and accuracy. Our clients value top   performance forklifts and trucks, and they want to ensure their vehicles are   being used to increase productivity all around. With branches in Salinas,   Hayward, Sacramento, Fresno, Modesto and Las Vegas, we represent some of the   biggest names in the forklift industry including Hyundai, Noblelift,   Comblift, and more.

Every member of PMHSI abides   by our 5 key core values: satisfaction, urgency, inclusion, transparency and   innovation. 

About the role:

The Parts Administrator is   responsible for managing and maintaining the inventory of parts and supplies   for the company. This role involves tracking inventory levels, ordering new   parts, and ensuring that all parts are properly stored and accounted for. The   Parts Administrator will work closely with internal teams and external   suppliers to ensure the timely and efficient procurement of necessary parts. 

Responsibilities:

· Maintain parts inventory organization for business   efficiency and contribute to the overall health of the inventory strategy. 

· Access obsolescence, stock, and backorders and open   orders. 

· Process, pull, and adjust parts inventory   accordingly for parts transactions.

· Oversee and assist in parts receiving and stock   inventory. 

· Ensure parts are debited to proper repair orders and   invoices. 

· Oversee parts inventory and make necessary   adjustments to correct parts count. 

· Must consistently provide outstanding brand and   customer experience throughout the performance of their duties and   responsibilities. 

· Submit and stock orders. 

· Check parts ETA for all Sales Representatives.   Perform all administrative tasks associated with the Parts Department and   ensure all necessary paperwork is completed accurately and on time.

· Print invoices and delivery notes and reconcile   invoices to delivery notes. 

· Order, check, log, and file all documentation for   Theft Related Parts. 

· Submit Special Procurement orders. 

· Review and code the consolidated parts statement   accordingly. 

· Work with Accounting on monthly parts reconciliation   spreadsheet. 

· Initiate and confirm vendor payments issued. 

· Create damage returns, special returns, and   shortages. 

· Ordering necessary supplies for the Parts   Department.

Requirements

Candidate requirements:

· Excellent time management skills with a proven   ability to meet deadlines

· Strong ability to troubleshoot and give direction 

· Excellent communication and organizational skills 

· Function well in a high-paced team environment which   at times may be stressful 

· Be able to withstand physical demands of the job 

· General knowledge of processes, software, costs, and   other techniques to achieve maximum efficiency 

Education

requirements:

· A   high school diploma or equivalent is typically required. Some technical or   vocational training is a plus.

Experience

requirements:

· 3+ years' previous parts administration/inventory   experience 

· Experience   with inventory control systems and customer service is beneficial.