Contract Specialist II - TEMP

Job Title

Contract Specialist II - TEMP

Agency

Prairie View A&M University

Department

Procurement Services & Contract Administration

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

The Contract Specialist II (TEMP), under supervision, performs required reviews on University contracts, coordinate with Procurement Office to ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS and State guidelines.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.  

Responsibilities:

• Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines. Coordinate review by Office of General Counsel (OGC) if required. Follow contract from origination to full execution, including purchasing if required. Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned. Communicate with department personnel, vendors to address and resolve procurement and contract related matters.

• Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.

• Maintain contract database system for use in status monitoring of completed documents, reports, etc. Upload and maintain completed contract files within the monitoring system and perform document retention tasks.

• Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.

Required Knowledge, Skills and Abilities:

• Knowledge of OMB Circulars and state/federal contract and grant regulations.

• Knowledge of word processing and spreadsheet applications.

• Must possess technical writing and editing skills which include contractual language and procedures.

• Ability to multitask and work cooperatively with others.

• Effective written and oral communication skills.

Preferred Qualifications

• Five years of related experience in compliance programs and/or activities.

• Contracts and or Procurement Certification.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.