- Salary
- $38k+/yr
- Location
- Kingsport, TN, TN, US
- Department
- Administration
- Education
- High School
- Source
- GovernmentJobs
Description
Performs a variety of general secretarial and administrative/support functions for Building, City Manager, CID, Engineering, Fleet, Human Resources, Information Technology, Legal & Risk Management, Library, MPO, Parks & Recreation, Planning, Police, Purchasing, Senior Center, Cultural Arts, Streets & Sanitation, Transit, and Water/Sewer.
The City of Kingsport does not discriminate on the basis of race, color, religion, creed, ethnicity, national origin, sex, disability, age, status as a protected veteran, or any other class protected by Federal or State laws and regulations.
Applicable to all assignments:
- Performs a variety of secretarial/administrative support work for assigned staff, supervisory and/or management personnel including takes and screens calls, writes letters, and assists visitors;
- Schedules meetings/appointments;
- Organizes and maintains files/records, provides follow up of pending issues/concerns;
- Composes/types routine letters and other correspondence;
- Develops estimate sheets and obtains necessary approvals;
- Helps develop division budget and monitors budget status.
- Prepares and processes purchase orders/requisitions to facilitate the purchasing process for department;
- Inventories/orders standard and non-standard office supplies and materials;
- Maintains calendars/schedules, makes travel arrangements;
- Provides information and assistance to a variety of incoming telephone calls and in person requests;
- Enters and retrieves department information from computerized files.
- Performs research of specific department information or general information;
- Compiles a variety of data for administrative and annual operational/budgetary reports;
- Formats, and compiles materials for special departmental informational bulletins/brochures;
- Maintains departmental payroll records, enters timesheet records of actual hours including leave/overtime;
- Performs a variety of routine office support tasks including copying, filing, distribution of mail and updates to manuals.
- Performs other duties as assigned.
- Knowledge of the operations and functions of the specific department;
- Knowledge of general bookkeeping practices and procedures;
- Knowledge of general office management principles and practices;
- Skill in maintaining confidential information and in the application of judgment in release of information to authorized persons;
- Skill in preparing a variety of records, reports and correspondence;
- Skill in establishing and maintaining effective working relationships with other departmental personnel, outside vendors and the general public;
- Skill in maintaining filing and record systems;
- Skill in following oral and written instructions, policies and procedures;
- Skill in the use of MS Office including word processing, spreadsheets and presentation applications;
- Skill in operating a variety of office equipment, including personal computer, telephone, copier, FAX and computer terminal.
High school graduate or high school equivalent; plus, experience equivalent to three years full-time secretarial/office support work OR completion of a post high school education in Office Management or closely related area may substitute for one year required experience.
Skills
Risk Management
