- Salary
- $55k – $70k/yr
- Location
- Houston, Texas, US
- Type
- Full-time
- Department
- Finance
- Seniority
- Senior
- Experience
- 2+ years
- Source
- BetterTeam
Description
Staff Accountant
Position Summary:
Covenant House Texas provides shelter for homeless, abused, and abandoned youth ages 18 - 24. In keeping with the Mission Statement and Principles of Covenant House, is responsible for all aspects of accounts payable, accounts receivable, grant billing, and general accounting support.
Specific Responsibilities:
Accounts Payable:
- Retrieve incoming mail delivered to the office and P.O. Box and emails that contain invoices, check requests, and donation checks for processing.
- Distribute invoices to appropriate department managers for check requests and approval; ensure invoices are paid in a timely manner.
- Verify vendor statements with payment records and request copies of invoices when necessary.
- Enter vendor invoices and check requests in the Invoice/Check Request Log in Excel daily. Once the log is approved, enter the payment batches in the Lawson A/P system and set up vendor payments in the bank portal (via Bill Pay, ACH, or wire transfer).
- Verify the accounting codes of invoices/check requests entered in the Invoice Log; reconcile the invoices entered in the Invoice Log against the data entered in Lawson A/P before the payment batch is released/closed.
- Monitor payments issued but not cleared by the bank account regularly to identify outstanding checks and determine subsequent actions such as voiding existing payments and reissue replacement payments.
- Maintain vendor files; perform vendor research and analysis as needed.
Metro Bus Passes:
- Reconcile the usage of Metro bus passes monthly and order additional passes when needed.
- Prepare monthly journal entries based on the reconciliation.
- Safeguard the Metro bus pass inventory kept in the safe in the Accounting Dept. to prevent unauthorized use.
Finance:
- Responsible for assigned general ledger account reconciliations, including research and resolution of discrepancies.
- Maintain all accounts payable filing.
- Management and reconciliation of petty cash.
- Prepare and upload journal entries as assigned by the supervisor.
- Deposit donation checks and email softcopy of checks deposited to various departments for record keeping.
- Collect and track supplemental time sheets for grant reimbursement submissions.
- Support annual financial audit, Single Audit, and site monitoring/audit as required by grant administrators/agencies.
- Compile/maintain documentation of desktop procedures and processes.
- Prepare monthly grant billing, reporting, and reconciliation.
- Perform other duties and responsibilities as directed by the supervisor.
Position Requirements:
- A bachelor’s degree in accounting or a related field preferred
- 2 years experience in full-cycle accounts payable function, general ledger accounting, and account reconciliation.
- Must have good computer skills including Microsoft Excel and Word; experience in ERP systems, and direct experience in the Lawson Accounting System is highly desirable.
- Must have good organizational skills.
- Must be comfortable sharing responsibilities in a small office setting where backup functions are necessary.
- Must have a valid Texas Driver’s License and driving record acceptable to the Agency’s insurance carrier.
- Must be able to push or pull objects weighing up to 25 lbs. (such as file drawers or boxes).
- Must be able to plan or schedule work activities.
- Must be able to work well with limited supervision.
- Must be able to read written materials.
- Must be able to understand and communicate orally in conversational (standard business) English.
- Must be able to compose and prepare routine business memos and correspondence.
- Must be able to work under time pressure.
- Must be able to work with distractions and interruptions.
- Must have a positive and friendly attitude.
Skills
ExcelAccounts PayableAccounts ReceivableERP