Pro Bono & Responsible Business Administrator

The role:

We are looking for a Pro Bono & Responsible Business Administrator to join our Pro Bono department in London or Bristol.

The Pro Bono & Responsible Business Administrator will provide high-quality, proactive  administrative support to the Pro Bono and Responsible Business team. You will help ensure that the team’s schemes, projects and initiatives are well organised, delivered efficiently and that accurate records are maintained. The successful candidate will be highly organised, resourceful and comfortable managing a varied workload, including diary coordination, inbox management, document filing, matter administration, event logistics, invoice processing and internal communications support.

What will you do:

• Provide day-to-day administrative support across Pro Bono and Responsible Business schemes, projects and initiatives, including maintaining accurate records, rotas, calendars and trackers.

• Manage the Pro Bono and Charitable Foundation inboxes, ensuring queries are triaged, tracked and escalated where appropriate.

• Coordinate meetings for the International Pro Bono Committee, Responsible Business Board and other relevant groups, including coordinating diary invitations, preparing agendas and papers, recording minutes and tracking follow-up actions.

• Support the planning and delivery of events, including coordinating room bookings, video conferencing, catering, audio-visual requirements, attendee lists, RSVP management and communications with internal and external participants.

• Assist with document and correspondence management, including preparing presentations and meeting papers, coordinating print production and distribution, and maintaining clear filing across relevant platforms.

• Support the maintenance of key resources, guides and communications materials, including intranet pages, handbooks, pitch packs and brochures.

• Support internal and external communications by coordinating content, timelines and relevant administrative inputs.

• Assist with pro bono matter administration, including reviewing new matter requests, supporting client onboarding processes, opening, amending and closing matters, checking letters of engagement, and ensuring files are archived appropriately.

• Support the advertising and coordination of pro bono opportunities across the firm’s international network, including volunteer allocation, reminders, liaison with charity representatives and maintaining accurate records.

• Support the screening and vetting of potential charity and community partners, escalating issues where further review is needed.

• Support the processing of invoices, regular payments and related record keeping.

• Carry out other administrative duties as reasonably required to support the effective operation of the Pro Bono & Responsible Business team.

What we are looking for:

• Experience in an administrative, team assistant, coordinator or comparable support role.

• Excellent administrative skills, with strong attention to detail, accuracy and discretion when handling confidential information.

• Highly organised, with the ability to prioritise tasks, manage competing deadlines and work calmly under pressure.

• Strong written and verbal communication skills, with accurate spelling and grammar and the confidence to liaise professionally with internal colleagues and external contacts.

• Proactive, self-motivated and able to use initiative while knowing when to escalate issues.

• Client-service orientated, professional and accountable in approach.

• Good team-working skills and a collaborative, inclusive approach.

• Solutions-focused, with good problem-solving skills and a willingness to improve processes where appropriate.

• Good working knowledge of all Microsoft applications including, Word, Excel, PowerPoint, Outlook and Teams, with the ability to use these tools to manage diaries and inboxes, maintain trackers, prepare documents and presentations, and support effective team collaboration. Able to use Excel to collect, organise and process data accurately to support reporting and team administration.

• Comfortable using, or willing to learn, AI tools and automation to improve efficiency, streamline administrative processes and support high-quality document, data and communication workflows.

• Some experience supporting projects, events or committees would be desirable.

• An interest in pro bono, responsible business, charity, community or sustainability work would be helpful, but this is not a legal advisory role.

Career Level:

The career level assigned to this role is level 1. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.

Here at Simmons & Simmons:

At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone’s voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible.

Some key information: 

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.

• Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).

• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.

• We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility.

• We have a range of social and sports committees, summer and winter parties and monthly get togethers.

• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.

• All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.

• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our business plan, shaping the future of our next-generation law firm.

• Our in-house generative AI tool, Percy, won the ‘Innovation in Automation and AI Tools’ category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service.

• We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to: 

• Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families. 

• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require. 

• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs. 

• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you’re interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click on the link at the top of the page or visit our careers page for more details.