Accounts Payable Analyst

Responsibilities

SUMMARY

We are seeking a hands-on Accounts Payable Analyst to be directly involved in the day-to-day AP operations within a dynamic, publicly traded manufacturing environment. This role is responsible for ensuring timely, accurate invoice processing and payment execution, with a strong emphasis on general ledger accuracy, inventory-related purchasing, compliance with SOX/internal controls, and cross-functional coordination with operations, purchasing and finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

* Match and process high-volume invoices, with a focus on 3-way matching against POs and receiving documents related to raw materials, MRO, and capital purchases ensuring invoices and payments are processed accurately and on time.

* Actively participate in invoice processing with a strong focus on coding transactions to the correct GL accounts (e.g., expense accounts, accruals, prepaid, fixed assets)

* Ensure proper cutoff for month-end close and assist in preparing and recording journal entries related to AP (e.g., accruals, adjustments, reclassifications).

* Assist in month-end general ledger reconciliations for various AP related accounts (including AP sub-ledger, Accrued Inventory, Prepaid Inventory, etc.), working closely with the accounting team to resolve variances.

* Support SOX compliance by enforcing internal controls over AP processing, approvals, and documentation retention.

* Coordinate with Purchasing and Receiving to resolve discrepancies in pricing, quantity, or vendor issues; escalate as needed to ensure timely resolution.

* Manage weekly payment runs (check, ACH, wire) and ensure payment accuracy and completeness

* Assist with external and internal audits, providing support for AP-related documentation, walkthroughs, and control testing.

* Contribute to process improvement initiatives, including automation, reporting, and policy updates, while maintaining a control-conscious mindset

* Manage vendor inquiries and resolve discrepancies in a timely manner.

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Strong working knowledge of general ledger structure, accounting concepts and how AP activity flows through financial statements.* Solid understanding of 3-way match, purchasing cycles, and inventory-related invoice processing associated within a publicly held manufacturing business.* Excellent organizational and problem-solving skills, with the ability to work accurately under tight deadlines and manage competing priorities.* Strong communication skills and ability to work cross-functionally across departments.* Familiarity with SOX/internal controls, audit support and compliance standards in a public company setting preferred.