Administrative Coordinator

Position Title:

Administrative Coordinator

Compensation:

$16.50 - 17.84

Department:

Marketing

Start Date:

08/31/2026

About this opportunity:

Join a student-focused team in the Department of Marketing where your organizational expertise and passion for collaboration can make a meaningful impact. This role serves as the operational hub of the department, partnering closely with faculty, students, alumni, and partners to support innovative programs and exceptional student experiences. From coordinating budgets, events, communications, and office operations to leading student employees and enhancing department initiatives, you'll play a vital role in advancing the department's success.

The ideal candidate will thrive in a fast-paced environment that values continuous improvement, and exceptional service. If you enjoy building relationships, solving problems, taking initiative, and being part of a supportive community dedicated to learning and growth, this is an excellent opportunity to make a meaningful impact.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:

Coordinate the daily administrative and operational functions of the Department of Marketing and the Center for Professional Selling. Working closely with the Department Chair, faculty, staff, students, and external partners, this position develops and coordinates administrative systems, supports implementation of departmental priorities, and fosters a welcoming, collaborative, and student-centered environment that advances departmental, college, and university goals.

Duties & Responsibilities

1. Coordinate daily administrative and operational functions of the department; partner with the Department Chair to anticipate administrative needs, support implementation of departmental priorities, coordinate projects, improve processes, and maintain efficient departmental operations.

2. Maintain, monitor, reconcile, and coordinate departmental budgets, purchasing, travel, Foundation accounts, procurement, and financial processes; recommend purchases, monitor expenditures, verify receipt of goods, and ensure compliance with university policies.

3. Work with Chair to recruit, hire, train, supervise, schedule, and support graduate assistants and student employees; coordinate work assignments, approve time, monitor payroll, provide coaching and professional development, and foster a collaborative team environment.

4. Coordinate departmental facilities, equipment, office operations, inventory, and confidential records; serve as liaison with university support offices to resolve operational needs.

5. Utilize university systems and technologies to coordinate enrollment, purchasing, travel, scheduling, and departmental operations; demonstrate the ability to quickly learn new systems and identify opportunities to improve efficiency.

6. Serve as the primary point of contact for prospective students, current students, alumni, employers, faculty, staff, and visitors by creating a welcoming, responsive, and service-oriented environment; communicate effectively, resolve problems, and connect individuals with appropriate resources.

7. Coordinate departmental communications by maintaining the department website, calendars, shared resources, newsletters, forms, and other communication tools; contribute to social media, recruitment, event planning, and promotional initiatives based on departmental needs and individual strengths.

8. Build collaborative relationships across the department and university; work effectively with diverse stakeholders while demonstrating initiative, sound judgment, creative problem solving, and a commitment to continuous improvement.

9. Perform other related duties as assigned and maintain regular and predictable attendance.

Minimum Qualifications

• Experience in office administration, management, or customer service.
• Demonstrated ability to coordinate multiple priorities, communicate effectively with various audiences, and work collaboratively in a team environment.
• Ability to quickly learn new technologies, software applications, and university systems.
• Strong organizational, interpersonal, written, and verbal communication skills.

Preferred Qualifications

• Bachelor's degree from an accredited institution.
• Experience in higher education or an academic office.
• Experience supervising graduate assistants, student employees, interns, or similar staff.
• Experience coordinating events, communications, websites, or social media.

How to apply:

For inquiries about this opportunity, please contact:

Jamye Foster ([email protected])

Important: Please follow upload instructions for attaching all required documents listed below. Only complete applications will be considered. 

REQUIRED APPLICATION DOCUMENTS:

• Cover Letter

• Resume *Please do not use the Autofill feature for your resume/vitae

Note: Within the application, you will be asked to provide names and contact information for three (3) professional references.

Application Deadline: August 24, 2026, 12:01 a.m.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you.  In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.  This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.