HUMAN RESOURCES COORDINATOR

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Job Title: HR Coordinator              FLSA Status: Non-Exempt              Department: Human Resources

Summary

Under the direction of the HR Manager, the Human Resources Coordinator serves as a point of contact for routine employee inquiries, both in person and on the phone, including, but not limited to benefits, employee relations, recreation and recruitment. Provide administrative support to the HR manager and HR team. 

Primary responsibilities will include:

• Assist with recruiting efforts by arranging interviews for potential employees, check applicant references
• Receive authorization from new hires for drug screens and background checks
• Follow up with applicant references, offer letters, explain company policies and benefits
• Process all new hire paperwork with new employee and conduct new hire orientation
• Enter new hires into E-Verify (Employment eligibility verification)
• Assist with 401K benefit orientation and processing enrollment for eligible employees
• Coordinate open positions with personnel agencies and manage the temporary talent process
• Maintain personnel files and records in compliance with retention requirements
• Manage temporary hours by turning in worked hours to agencies
• Reset Passwords for the HR kiosks
• Backup to Receptionist to answer phone and process vendors entering the building
• Inform HR Manager of any issues and concerns immediately to help address in a timely manner
• Assist with administering employee benefits programs
• Assist with employee training initiatives
• Work with Payroll to manage employee changes and time-off requests
• Ability to interact with employees at all levels in the company
• Assist with planning and coordination of company events (company picnic, health fair, birthday recognition, service awards, holiday celebrations, etc.)

• Help drive consistencies across the organization (policies and guidelines)
• Ability to maintain confidentiality at all times

• Saturday work mandatory (when necessary)
• Good attendance is a must
• Other duties as assigned

Experience and Education:

• Associates Degree in Human Resources or a combination of higher education and experience
• Minimum of 1-year experience
• Must be Bilingual (English / Spanish)
• Must have working knowledge of applicable federal and state laws relating to human resources
• Working knowledge of MS Office suite (Word, Excel and PowerPoint).
• Strong communication skills (writing, oral and listening)
• Excellent interpersonal skills
• Able to multitask in a fast pace environment

PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Function

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

X

Walk

X

Sit

X

Use hands to finger, handle or feel

X

Reach with hands and arms

X

Climb or balance

X

Stoop, kneel, crouch or crawl

X

This job requires that weight be lifted, or force be exerted as reflected below.

Function

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

X

Up to 25 pounds

X

Up to 50 pounds

X

Up to 100 pounds

X

More than 100 pounds

X

WORK ENVIRONMENT: 

Cold Temperature:  <40 °F Cooler                 <0 °F Freezer

While performing the duties of this job, the employee is regularly exposed to wet and/or humid conditions, moving mechanical parts, and extreme cold temperature.  The noise level in the work environment is moderate.

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