Administrative Assistant

Description

 DESCRIPTION

Provides office support by implementing administrative systems, procedures, policies, and monitoring administrative projects.  The ideal candidate will have a strong work ethic and keep their work neat and organized.  She/he will only pass on quality information to others.  He/she will be self-motivated and trustworthy.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and assists visitors with their needs.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Prepares agendas and schedules for meetings, as needed.
• Records and distributes minutes or other records for meetings.
• Maintain and update a variety of spreadsheets to keep data and information up to date.
• Assist with recruiting, interviews, and onboarding new staff
• Process all SWAP plans and SWAP monthly reports
• Performs other related duties as assigned.

This is a part-time position (20-25 hrs a week) for now with the possibility of becoming a full time position in the near future.

Requirements

 Required Skills/Abilities:

• Strong computer skills including proficiency in Microsoft Outlook, Word, Excel, PowerPoint, etc.
• Exceptional organizational skills, with the ability to multi-task, perform under pressure, and manage multiple deadlines.
• Outstanding written and verbal communication skills with strong attention to detail and a positive attitude.
• Must be a motivated self-starter, capable of working independently and as part of a team.
• Excellent follow-up skills: e.g., obtaining missing paperwork or checking in with people to keep a project moving forward.
• Must have strong analytical skills and be able to problem solve.
• Must be adaptable and flexible while working in cooperation with multiple people.

Education and Experience:

• Degree preferred, but not required.
• Three to five years of experience in an administrative role.