Coordinator, Payroll

Overview

The Coordinator, Payroll is a key member of our EMEA Payroll team, working in partnership with the Human Resources, Accounting, and other key stakeholders to ensure accurate and timely payroll processing and will be the subject matter expert on all payroll processing matters for countries in EMEA.

 

Key to success in this role is the ability to communicate and influence across teams, an interest in collaboration and motivation to identify opportunities to streamline manual processes.

 

Our team culture is collaborative and dynamic with a strong sense of ownership and personal accountability. We welcome diverse points of view and people who are curious about how our work can have meaningful business impact through creative problem solving and strong cross-team partnerships.

Responsibilities

• Collect and perform data checks on payroll data received from the field before submitting to external payroll vendor, as well as perform checks on output data to identify discrepancies before finalizing payroll to ensure accuracy of payroll.
• Manage payroll vendors effectively to ensure accurate and in time payroll payments (salary, terminations, garnishments, and other third-party required wage deductions).
• Address queries from employees, HR team, Finance team and various other stakeholders in a timely manner to create a positive customer experience.
• Ensure compliance with the Sarbanes Oxley guidelines.
• Keep up to date with changes in social security/taxes, and tax requirements and monitor the effect of these changes on the company and inform other departments when necessary.
• Assist in ADP Global View / ADP Celergo Payroll project by providing assistance on formulating requirements based on current processes, testing the new system and updating manuals on timely manner and support the managers and the payroll coordinators
• Document and maintain the payroll procedures manual for the countries in scope.
• Function as a strategic partner and contribute system and process improvements for all key system implementations and upgrades.

Qualifications

• Minimum of 2 years payroll experience in a fast-paced environment
• Fluent in English and any other European language in scope, both written and verbal communication.
• Knowledge of payroll, employment tax and social security legislation.
• High degree of PC Literacy with advanced Excel skills (Vlookups).
• Knowledge or worked with ADP Payroll (Streamline, Global View, Celergo). PeopleSoft experience is a plus.
• Ability to multitask and prioritize in a fast-paced environment.
• Clear and effective communications skills.

Benefits

• Recognition, inclusion and belonging in a diverse environment
• 25 holidays and flexible working (hybrid position, in office ~3 days p/w)
• Employee Discount on in-store and online products
• Casual Sneaker Culture
• Learning & Health/Wellbeing programs
• Career development and growth in an ambitious international team
• Travel reimbursement
• Access to premium wellness apps
• Bike plan and contribution to gym subscription
• Pension Plan
• Discounted Collective Health plans
• Activities organized by our Social Committee