Administrative Assistant

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team!

What's In It For You?

• Competitive Salary with Bonus Opportunities

• Paid Time Off

• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)

• Flexible Spending and Health Savings Accounts

• 14 Paid Company Holidays

• 401(k) with Company Contribution

• Educational Tuition Reimbursement

Summary

The Administrative Assistant I provides essential and foundational administrative and clerical support to a department or small team. Executes routine tasks with established procedures and guidance. This role is a versatile, foundational position designed to keep a department operating smoothly.

• Administrative Support: Manage daily office tasks such as filing, copying, and answering phones. Screen and redirect telephone and walk in routine inquiries; provide general information. 
• Scheduling: Schedule and confirm appointments for clients, customers, or supervisors. Manage calendars, schedule meetings, and coordinate logistics 
• Mail and shipments: process incoming/outgoing mail and small package shipments. Travel and expenses: may support travel booking and assist with expense report preparation and receipt collection. 
• Document Preparation & Management: Prepares routine correspondence/pre-established templates; maintains electronic files; copy, collate, assists with the assembly and distribution of materials. May assist with the preparation of presentation materials and documents. Support meeting preparation (agendas, materials, notes). Process invoices, expense reports, and purchase requests 
• Office Support: track and order office supplies; reconcile packing slip. Basic reporting: run routine reports from standard systems; ensure data accuracy. Compliance and confidentiality: follow company policies, handle confidential information appropriately. 

Education Required: High school diploma or GED

Experience Required:  0 - 2 years of administrative experience 

Knowledge: Basic understanding of office procedures and administrative practices. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Basic knowledge of business correspondence formatting. Understanding professional workplace etiquette.  Awareness of confidentiality requirements 

Skills: Proficient typing skills.  Strong verbal and written communication abilities. Time management and organizational capabilities. Basic calendar and scheduling coordination. Effective email and phone communication. Document preparation and proofreading. Basic problem-solving abilities. Customer service orientation 

Ability To: Follow instructions accurately and completely.  Work cooperatively with diverse team members. Adapt to changing priorities and multitask effectively. Learn new software and systems quickly. Maintain attention to detail in routine tasks. Work independently with minimal supervision on assigned tasks. Handle sensitive information with discretion. Maintain professional demeanor under pressure 

Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment.

We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.