Senior HR Executive

Job Description

ISP Malaysia - Tenby International School Setia Ecohill

Tenby International School Setia Ecohill is seeking an experienced and proactive Senior HR Executive to provide comprehensive HR operational support across the school. The successful candidate will manage the full spectrum of HR functions, including payroll, recruitment, statutory compliance, employee records, benefits, taxation, work permits, HR reporting and staff development, ensuring that HR operations are delivered accurately, efficiently and in accordance with company policies and Malaysian employment legislation.

The school has been growing quickly over the past three years, with an increasingly diverse workforce and evolving operational needs. The successful candidate will be expected to work closely with school leadership and staff, provide timely and effective HR support, maintain high standards of compliance and documentation, and contribute to HR initiatives that support employee engagement, development and retention. The role will also provide support across wider school administration and operational matters as required.

ABOUT TENBY INTERNATIONAL SCHOOL SETIA ECOHILL

Tenby International School Setia EcoHill follows the international school curriculum comprising IGCSE, beginning from kindergarten through to Secondary School. With over 800 students, we have gained a reputation for excellence and high standards in education.

We champion a transformative approach to learning that goes beyond the classroom. By igniting our students' curiosity and growing their self-confidence, we empower them to become the next generation of changemakers.

Tenby International School Setia EcoHill is part of ISP Malaysia, one of the leading education groups in Malaysia that operates Tenby Schools, Asia Pacific Schools and Straits International Schools. The nine school campuses are strategically located in the developed areas of Klang Valley in Selangor, Perak, Penang and Johor.

ISP Malaysia is part of ISP, a global community of over 100 international schools across more than 20 countries.

Key Benefits 

• A culture of engagement and trust, where staff contributions are recognised and valued.

• A passionate and motivated team of professionals who put children at the heart of decision-making.

• An embedded commitment to professional development and employee wellbeing.  

• Access to expertise, best practice sharing and learning opportunities across countries and cultures. 

• Competitive remuneration.

• School fee discount for children of employees.

• Medical outpatient and insurance benefits.

ISP Principles 

• Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

• Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

• Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

• Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools. 

• Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

For more information visit  http://www.internationalschoolspartnership.com

Senior HR Executive - Key Responsibilities

• Handle full spectrum human resource (HR) operation which should include preparation of monthly payroll, recruitment process, ensuring statutory payments are in order, submission of HR reports, ensuring headcount is within budget, adhere to company recruitment policy and Malaysia labour law, tax clearance for resigned staff, preparation of EA forms for annual company tax, work permit application, and any other related job to HR operation. 

• Ensuring all HR document are filed systematically and according to the latest requirement of management and government.

• Communicate effectively to all staff about HR related matters on timely manner. 

• Prepare, update and maintain HR reports and records including employees record, attendance and leaves records, medical claims; etc.. 

• To assist in the administration of the HR budgeting, annual performance appraisal, bonuses and salary review exercise. 

• To ensure all staff is covered with medical and group personal accident insurance plans. Assist staff in claims process.

• Responsible in preparation of tax declaration for the employer as well as for all expatriate staff. 

• To actively plan staff trainings as to drive the staff development and staff retention initiatives. 

• To perform any other duties related to school administration as and when required. 

• To undertake any other HR functions and ad-hoc assignments or duties as and when assigned from time to time. 

Skills, Qualifications and Experience

• Bachelor’s Degree or Diploma in Human Resources, Business Administration, Management or a related field.

• Minimum 3 years of relevant HR experience, preferably within an education, international school or service-oriented environment.

• Strong knowledge of full-spectrum HR operations, including recruitment, onboarding, payroll, employee records, benefits, performance management and staff development.

• Good working knowledge of Malaysian employment legislation and statutory requirements, including EPF, SOCSO, EIS, PCB/MTD, LHDN and employmentrelated compliance.

• Experience in expatriate HR administration, including work permits, tax clearance, immigration matters and related documentation.

• Strong organisational and documentation skills, with the ability to maintain accurate and confidential employee records. 

• Excellent communication and interpersonal skills, with the ability to work effectively with employees, school leadership and external agencies.

• Proficient in Microsoft Office with strong attention to detail and data accuracy.

• Able to work independently, manage multiple priorities and meet deadlines in a fast-paced school environment.

• Demonstrates discretion, professionalism and a high level of integrity when handling confidential employee and organisational matters.

• Proactive, solution-oriented and able to support both HR operations and wider school administrative requirements.

ISP Commitment to Safeguarding Principles 

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.  

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.