Specialist - Accounts Payable

• Understand how the Beca ERP system manages Accounts Payable processes and compliance and

and apply best practices in Accounts Payable processes to optimise the ERP system's capabilities.

• Contribute to the development of the team by sharing knowledge and information and supporting the training and upskilling of other team members.
• Maintain high standards of professionalism and identify opportunities for innovation and process improvement based on experience and knowledge of the business.
• Demonstrate a growth mindset by seeking specific and constructive feedback to support personal development.
• Maintain timely communication with team members and business leaders regarding any unusual items or possible payment delays.
• Manage requests for non-trade and cash advance payments in a timely manner, using the Payments email inbox to ensure good process control.
• Maintain accurate Accounts Payable records in accordance with Beca Digital document retention policy and process.
• Apply agreed internal controls and compliance with relevant policies and processes.
• Prioritise and manage payment schedules based on due dates, business needs, and cash flow.
• Schedule payments in both local and foreign currencies for vendors using digital tools, including purchase of foreign currency and management of deals as required.
• Execute non-trade and manual payments, managing stakeholders and out of cycle timelines as required (including tax, trust, and shareholder payments).
• Follow bank approval rosters for timely payment authorisations with minimal disruption.
• Assist with the month-end reporting process by coordinating and ensuring adherence to month-end processing deadlines.
• Strong administrative and procedural skills
• Confidentiality and professionalism
• Strong written and verbal communication skills
• Exceptional attention to detail
• Excellent time management skills
• Model and adhere to the Beca values
• Act in accordance with industry / professional ethics maintaining professionalism at all times
• Contribution and effort are aligned to organisational objectives
• Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses, or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures
• Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met
• Work co-operatively and collaboratively willingly accepting share of workload and helping others when required
• Other duties as directed