Accounting Specialist

Description

· Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions. 

· Ensures wages are paid accurately and timely.

· Calculates retirement payment based on contributions and matching policy.

· Ensures all current and new legit levies and garnishments are forwarded to payroll company. 

· Provides employee orientation on payroll and retirement processes.

· Establishes and maintains all employee payroll records.

· Ensures new hires are entered accurately in payroll system.

· Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.

· Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.

· Prepares annual retirement census file for Form 5000 filings.

· Assists with audit requests

· Prepares monthly workers compensation report.

· Ensures all wages paid to employee are captured in employee gross wages.

· Serves as alternate liaison with external payroll support.

· Ensures payroll records are secure and confidential.

· Reviews payroll on a biweekly basis 

· Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.

· Ensures all checks are signed appropriate to policy.

· Files and secures all processed checks.

· Handle claim and payment status calls and electronic requests. Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.

· Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team

· Records payments into the accounting system and reconciles to bank

· Assist in preparing journal entries and schedules related to entries for payroll and payables.

· Prepares and distributes routine and special reports, as requested

· Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED).

Experience: Three years related payroll experience and 2 years of accounts payable experience preferred.

Computer Skills: Knowledge of Paylocity, Sage Intacct preferred. Moderate to advanced knowledge of Microsoft Excel preferred.

Certificates & Licenses: Certified Payroll Professional certification preferred.

Other Requirements: Knowledge of garnishment and payroll law.

 

PHYSICAL DEMANDS 

Physical Demands

Lift/Carry

Stand

O (Occasionally)

10 lbs. or less 

C (Constantly) 

Walk 

O (Occasionally) 

11-20 lbs. 

O (Occasionally) 

Sit 

F (Frequently) 

21-50 lbs. 

O (Occasionally) 

Handling / Fingering 

C (Constantly) 

51-100 lbs. 

N (Not Applicable) 

Reach Outward 

O (Occasionally) 

Over 100 lbs. 

N (Not Applicable) 

Reach Above Shoulder 

O (Occasionally) 

Push/Pull

Climb 

N (Not Applicable) 

12 lbs. or less 

C (Constantly) 

Crawl 

N (Not Applicable) 

13-25 lbs. 

O (Occasionally) 

Squat or Kneel 

O (Occasionally) 

26-40 lbs. 

N (Not Applicable) 

Bend 

O (Occasionally) 

41-100 lbs. 

N (Not Applicable) 

N (Not Applicable) 

Activity is not applicable to this   occupation. 

O (Occasionally) 

Occupation requires this activity up   to 33% of the time (0 - 2.5+ hrs./day) 

F (Frequently) 

Occupation requires this activity   from 33% - 66% of the time (2.5 - 5.5+ hrs./day) 

C (Constantly) 

Occupation requires this activity   more than 66% of the time (5.5+ hrs./day) 

Other Physical Requirements: None