Executive Administrative Assistant - Emory School of Law

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Description

Emory Law is a top-ranked law school defined by creativity and innovation in legal education. Located in Atlanta, it enrolls students from throughout the United States and the world pursuing juris doctor, juris master, master of laws, doctor of juridical science, and master of comparative law degrees. Emory Law alumni work across the globe as leaders in law, business, government, philanthropy, and education. Emory Law strives for a world in which law provides a common framework for courageous leaders to engage our most complex social and economic challenges and to achieve positive social transformation by advancing the rule of law. 

 

KEY RESPONSIBILTIES:

• Working with the dean of Emory Law, the executive assistant independently manages the effective and efficient operation of the dean’s office. 
• As a member of the dean’s leadership team, the executive assistant participates in strategic planning and day-to-day law school operations, providing direction to ensure that short- and mid-term goals are realized. 
• The successful candidate will be a results-driven, dynamic team player with excellent writing, organizational, and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, staff, alumni, and external constituents.

Dean’s Office Management

• Collaborates with other senior leadership in the day-to-day law school operations, including providing direction to staff
• Maintains dean’s calendar to ensure strategic and efficient scheduling of the dean’s time and ensure appropriate preparation for daily activities
• Writes letters and other documents; drafts or edits emails; collects and analyzes information, and initiates communications. Based on knowledge of dean’s views and preferences, may respond on behalf of the dean
• Coordinates domestic and international travel arrangements
• In coordination with other Senior Leadership members, supervises administrative staff
• Delegates work and tasks as appropriate to ensure effective operation of the office

Planning

• Maintains an enterprise-wide view of themes, activities, and initiatives related to the University's and Emory Law’s strategic plans and regularly advises the dean on issues connected to these efforts
• Monitors progress of issues and project directives of the dean from inception to completion 
• Maintains easily accessible and organized portfolios of each project of current and emerging interest to the dean
• Works collaboratively with the dean's direct reports to ensure execution of priorities and projects for the school, and to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the dean
• Manages process and timetable for making key decisions, ensuring that necessary materials are prepared and reviewed by relevant stakeholders before a decision is to be made
• Alerts the dean when important deadlines for key decisions and correspondence are due
• Develops recommendations and action plans
• With the dean and associate deans, plans faculty meetings
• Assists in the administration and interpretation of policies and procedures for the school
• Prepares and monitors the dean’s office budgets and project proposals
• Researches and compiles information for reports and presentations, including chart and graph preparation
• With the associate dean of advancement and alumni relations, targets and arranges alumni visits
• Collaborates in the planning of other meetings and events for the dean’s office and the school
• Assists the dean in ensuring that meetings and events are efficient via their planning and preparation, conduct, and follow-up
• Ensures timely and accurate completion of key projects and proposals as designated by the dean

Assisting the Dean

• Develops and maintains professional relationships with university officials, faculty, staff, alumni, and students
• Serves as a subject matter expert and resource
• Acts as the liaison between the dean and other stakeholders
• Uses independent judgment to determine the importance of urgent inquiries to the office
• Ensures that the dean has all materials necessary to support scheduled activities
• Assists the dean in ensuring that meetings and events are efficient via their planning and preparation, conduct, and follow-up
• Takes minutes at Faculty Meetings and finalizes minutes in a timely manner; codifies and follows through on action items. 
• Collaborates with Advancement & Alumni Engagement on events, constituent visits, and travel
• Communicates with the faculty and/or other stakeholders on behalf of the dean

Knowledge, Skills, and Abilities

• Excellent written, verbal, and interpersonal communication skills
• Demonstrated independent judgment in setting priorities for the office
• Ability to work with culturally diverse constituencies and have sensitivity in relating to people
• Strong organizational, time management, and problem-solving skills
• Ability to multi-task and work effectively with competing deadlines
• Flexibility to work nights and weekends as needed to support the dean and Emory Law
• Ability to maintain confidentiality with sensitive information through the use of discretion

MINIMUM QUALIFICATIONS: 

• Bachelor's degree in business administration, communications, or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training
• Previous experience with various software applications
• The ability to type or keyboard 60 accurate words per minute

PREFERRED QUALICATIONS: 

• Juris Doctor, Juris Master, Master of Business Administration, Master of Higher Education Administration, or a similar advanced degree
• Prior higher education work experience, especially working with graduate and/or professional schools
• Strong management and organizational skills
• Exceptional written and verbal communication skills as expressed in presentation style and writing
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Previous experience arranging events for 100+ participants
• Experience as a team lead or managing direct reports
• A demonstrated self-directed team player with a strategic approach to problem solving

ADDITIONAL JOB DETAILS: 

• Applications must include a cover letter addressing requirements specific to this position and a resume
• Applications will be considered on a rolling basis
• Applicants who advance to the interview stage will undergo in-person skills testing for written communications

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

 

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

 

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.