Executive Assistant to CEO

Job Family

Administrative Services

Job Description Summary

The Executive Assistant to the CEO facilitates and manages activities and information surrounding the Chairman of the Executive Board and Chief Executive Officer (CEO). This highly visible role serves as a key liaison between the Executive Office, senior leadership, Executive Board members, and important internal and external stakeholders while ensuring the efficient operation of the local Executive Office.

Operating with substantial latitude to exercise independent judgment and discretion, the Executive Assistant provides comprehensive executive-level support to the Chairman & CEO by managing complex schedules, coordinating travel and events, preparing reports and communications, overseeing administrative operations, and ensuring seamless execution of executive priorities in a fast-paced and confidential environment.

Job Description

Key Responsibilities

• Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
• Plan, coordinate, and execute high-level meetings, events, and executive engagements.
• Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
• Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
• Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.
• Serve as a liaison for key clients, senior leaders, Executive Board members, and other strategic stakeholders.
• Anticipate issues, prioritize competing demands, and make informed decisions to ensure effective executive office operations.
• Manage and oversee administrative support staff within the local Executive Office, including hiring, training, coaching, and development activities.
• Develop and maintain a thorough understanding of company culture, organizational structure, and business processes to effectively navigate executive-level interactions and initiatives.

Required Qualifications

• Ten (10) years of senior executive-level administrative experience.
• Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
• Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
• Strong written and verbal communication skills with a service-oriented approach.
• Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders.
• Experience handling sensitive and confidential information with professionalism and sound judgment.
• Strong organizational and problem-solving skills with the ability to work independently and exercise discretion.

• Preferred Qualifications
• College degree.
• Previous management or supervisory experience.
• Experience supporting C-suite executives, board members, or executive leadership teams.
• Experience coordinating international travel and executive-level events.

Key Competencies

• Executive Presence & Professionalism – Demonstrates confidence, discretion, diplomacy, and sound judgment when interacting with senior executives, board members, and external stakeholders.
• Organization & Prioritization – Effectively manages complex schedules, competing priorities, and rapidly changing demands.
• Communication Excellence – Produces clear, accurate, and professional communications and presentations for executive audiences.
• Relationship Management – Builds trusted partnerships across all levels of the organization and with external contacts.
• Confidentiality & Integrity – Handles highly sensitive information with the highest degree of discretion and professionalism.

Value Proposition

This role serves as a strategic partner to the Chairman & CEO, enabling executive effectiveness through exceptional operational management, organization, communication, and stakeholder coordination.

Working Environment

Office Environment:New York (office based)

Compensation

The Salary for this position generally ranges between $180,000 and $200,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.

Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this time, this role is not eligible for immigration-related employment authorization sponsorship.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

Disclaimer

Beware of fake job offers!

We’ve been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note:

We will never request personal information such as ID or payment for equipment upfront.

Official offers are sent via DocuSign following a verbal offer—not through text or email.

What We Offer  

 

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees 

 

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

 

Health and Work/Life Balance Benefits 

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars 

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

 

Inclusion & Diversity  

  

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women. 

  

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all. 

   

Giving Back  

  

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.     

  

Transamerica’s Parent Company  

 

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has  grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.   

* As of December 31, 2023