Assistant Director of Business Operations

Job Title

Assistant Director of Business Operations

Agency

East Texas A&M University

Department

Athletics

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [email protected]

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

Reporting directly to the Associate Athletic Director of Business & Internal Operations/Senior Woman Administrator, the Assistant Director of Athletic Business Operations is responsible for overseeing the day-to-day procurement, purchasing, travel, and revenue processing functions of the athletics department. This position manages all deposit and cash collection activities; coordinates the creation of purchase orders and processing of invoices; maintains accurate and compliant financial records; oversees departmental inventory and asset tracking; and supports equipment and uniform operations in collaboration with the business office.

The Assistant Director serves as a primary liaison between the athletics department and campus partners on matters related to accounting, travel, insurance, tax compliance, and purchasing, ensuring adherence to institutional, conference, and NCAA policies while supporting efficient and fiscally responsible operations.

DUTIES & RESPONSIBILITIES:

• Oversees the daily receipt, deposit, and reconciliation of all departmental revenues, including cash, checks, ticket sales, and ancillary income, ensuring accurate documentation, internal controls, and timely bank deposits in accordance with institutional and NCAA policies.

• Prepares, processes, and monitors all purchase orders and invoices for the athletics department, ensuring compliance with university procurement guidelines, proper approvals, and accurate financial coding.

• Creates and submits all outgoing invoices for the department, including but not limited to game guarantees, sponsorship billings, camp and clinic revenue, and other contractual receivables, while tracking payment status and follow-up.

• Maintains comprehensive documentation of all revenue received by the athletics department, including corporate sponsorships, game guarantees, rentals, and other revenue streams, and monitors the usage and reconciliation of trade agreements.

• Coordinates and tracks the annual fixed asset inventory process for athletics, including equipment and capital assets, ensuring accurate records, compliance with audit requirements, and timely reporting.

• Assists in managing and coordinating team travel logistics in collaboration with coaching staffs, including the booking of buses, hotels, flights, and related travel services, ensuring cost-effective planning and adherence to travel policies.

• Reviews, approves, and reconciles travel and expense reports submitted by coaches and staff, ensuring accuracy, appropriate documentation, and compliance with university, conference, and NCAA regulations.

• Assists with the ordering, tracking, and reconciliation of athletic equipment and uniforms in collaboration with the Head Equipment Manager, ensuring inventory accuracy and budget alignment.

• Processes and administers payments for game day workers, temporary staff, and event personnel, ensuring accurate hours, proper documentation, and timely compensation.

• Serves as a key liaison between athletics, central business offices, vendors, and travel partners to ensure efficient financial operations, strong vendor relationships, and adherence to institutional controls.

• Supports audit preparation and internal reviews by maintaining detailed financial records, reconciliations, and supporting documentation across procurement, travel, and revenue operations.

MINIMUM REQUIREMENTS:

• Education: Bachelor's degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Minimum two (2) years of experience in an athletics business office or conference office. Knowledge with purchasing, procurement, accounts payable and receivable, travel logistics, and/or business office functions.
• Ability to: Manage multiple projects while meeting tight deadlines. Self motivated and team oriented. Willing to work nights and weekends with other duties as assigned.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Previous experience working within an NCAA Division I athletics department or conference office.
• Demonstrated experience coordinating and managing team travel logistics, including transportation, lodging, and airfare for athletic programs.
• Working knowledge of NCAA rules, conference regulations, and institutional policies related to financial operations, travel, and procurement.
• Master’s degree in Business Administration, Accounting, Finance, Management, or a closely related field.

SUPERVISION OF OTHERS:

Student workers

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.