Facilities & Operations Coordinator

Description

St. Benedict at Auburndale (SBA), a Catholic college-preparatory high school in Cordova, Tennessee, under the Diocese of Memphis, seeks a full-time, on-campus Facilities & Operations Coordinator. This role combines hands-on maintenance and custodial work with leadership of the facilities office: scheduling, vendor coordination, work-order tracking, records, and supervision of maintenance and custodial staff.

The Coordinator works alongside our current maintenance team member and reports to the Principal. The ideal candidate is a skilled tradesperson who is also organized, dependable, and comfortable running an office.

• Position type: Full-time, year-round, on site
• Reports to: Principal
• Location: St. Benedict at Auburndale, Cordova, TN

Key Responsibilities:

Facilities office leadership and administration

• Lead the facilities office day to day: set priorities, assign work, and keep the Principal informed
• Supervise, schedule, and support maintenance and custodial staff, including coverage for events and absences
• Maintain a work-order system; track requests from submission to completion
• Coordinate outside vendors and contractors (HVAC, electrical, plumbing, roofing, pest control, fire and life-safety systems); obtain quotes, schedule work, and verify completion
• Keep organized records: preventive maintenance logs, inspections, warranties, service contracts, keys, and inventory
• Order and manage supplies and equipment within budget; help prepare the annual facilities budget
• Coordinate facility setups for Masses, assemblies, athletic events, the theater, admissions events, and rentals
• Prepare clear written reports and correspondence for the Principal and Diocese as needed

Maintenance and repair

• Perform general repairs: minor electrical, plumbing, carpentry, painting, drywall, doors, locks, and fixtures
• Run a preventive maintenance schedule for HVAC filters, lighting, plumbing fixtures, and building systems
• Help maintain athletic facilities, including the turf football field, grass soccer field, and baseball and softball fields
• Respond to urgent issues (leaks, outages, severe weather) and serve on the after-hours call rotation

Custodial and grounds

• Ensure classrooms, science labs, the gym, the theater, restrooms, and common areas are clean, safe, and ready each day
• Perform custodial duties as needed and set cleaning standards and checklists for the team
• Oversee grounds upkeep, trash and recycling, and seasonal needs such as ice and storm cleanup

Safety and compliance

• Support campus safety: fire extinguishers, alarms, emergency lighting, door security, and drill readiness
• Follow and help enforce OSHA, chemical safety (SDS), and Diocesan safety requirements
• Report hazards promptly and keep documentation ready for inspections

Requirements

Required

• 5+ years of experience in building maintenance, facilities, or custodial work, preferably in a school, church, or commercial setting
• 2+ years in a lead, supervisory, or office-coordination role
• Working knowledge of basic electrical, plumbing, HVAC, and carpentry
• Strong organization, follow-through, and clear written and verbal communication
• Valid driver's license

Preferred

• Experience in a K-12 or private school environment
• Trade certification (HVAC, electrical, plumbing) or facilities management coursework
• Experience managing vendors, contracts, and a facilities budget
• Athletic field or turf maintenance experience
• Commitment to supporting the mission of a Catholic school

Physical Requirements

• Lift and carry up to 50 lbs; climb ladders; stand, bend, and kneel for extended periods
• Work indoors and outdoors in varying weather
• Safely use hand tools, power tools, and cleaning and grounds equipment

Schedule and Compensation

• Full-time, year-round, Monday–Friday, with occasional evenings and weekends for events and urgent repairs
• Pay: According to diocesan scale and experience 
• Benefits: Full Benefits package: Health insurance, retirement, paid time off, holidays.