Administrative Assistant

The position's essential function is to provide specialized and complex clerical support. The position is responsible for performing complex clerical tasks for the Sevierville Fire Department Administration.

• Serves as the main receptionist, greets visitors, and establishes the purpose of the visit. Provides routine information or directs visitors to appropriate personnel.
• Serves as the department purchasing, accounting, shipping, and receiving clerk.
• Creates professional letters, forms, and correspondence for the department.
• Coordinates and schedules department events, public relation events, and public education events.
• Answers multi-line telephone, provides routine information, directs callers to appropriate personnel or takes and relays messages for the Fire Department business line.
• Assists with budget preparation and administration.
• Responsible for selling and accounting of department merchandise.
• Enters, processes, and organizes data in fire department management software and other databases.
• Enters and processes purchase orders and other accounting functions.
• Performs routine clerical tasks such as data entry, spreadsheet development, filing, or photocopying.
• Organizes, updates, maintains files, emails, updates website and social media, maintains and distributes forms.
• Provides administrative efforts for each Division of the Fire Department as requested with flexibility and confidentiality.
• Other duties as assigned.

Requires a high school diploma or GED and the equivalent of one year of college or specialized vocational training in computer technology, business management, or a closely related field. Requires two years of related experience. Must obtain a CPR certification upon hire. SCHEDULE/HOURS:       40 hours per week, 8:00 a.m. to 5:00 p.m. Monday through Friday