Senior Business Program Coordinator

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Job Description

The Senior Business Program Coordinator plays a critical role in supporting the HR Executive Vice President (EVP) Office and enabling the effectiveness of the HR Leadership Team. Reporting to the HR EVP Chief of Staff, this position serves as a trusted partner in coordinating leadership operations, executive communications, organizational programs, and key HR events. Working closely with HR leaders, Centers of Excellence, Corporate Communications, administrative teams, and vendors, the role helps advance strategic priorities through exceptional organization, collaboration, and execution.

This position offers broad visibility across the HR organization and the opportunity to contribute to high-impact initiatives, leadership forums, employee events, and executive communications. The ideal candidate is proactive, highly organized, adaptable, and energized by managing multiple priorities while building strong relationships across teams.

Key Responsibilities 

HR EVP Office Operations & Leadership Team Support 

• Coordinate HR Leadership Team meetings, including agendas, pre-reads, guest speakers, meeting logistics, and follow-up activities. 

• Maintain HR EVP Office deliverables, trackers, calendars, and process documentation to support effective leadership team operations. 

• Gather input, materials, and updates from HR leaders and business partners to support recurring deliverables, leadership discussions, executive presentations, and special requests. 

• Coordinate assigned HR projects and initiatives, including timelines, stakeholder engagement, progress tracking, and follow-up. 

• Monitor milestones, action items, and deliverables, escalating issues and risks as appropriate. 

HR Communications, Meetings, and Events 

• Coordinate recurring HR communications, including leadership updates, announcements, executive communications, and recognition messages. 

• Coordinate the monthly HR Leadership Team update and the weekly HR Roundtable, including content, speakers, materials, and logistics. 

• Support the development of presentations, speaking points, leadership materials, and communications for senior HR leaders. 

• Support planning and execution of HR Town Halls, the HR Summit, and other HR leadership meetings and events, including speakers, materials, and logistics. 

HR Technology & Information Management 

• Administer HR and HR Leadership Team SharePoint sites, ensuring content remains accurate, accessible, and up to date. 

• Support HR technology and information management processes, including Microsoft 365 Copilot licensing, distribution groups, communications calendars, document governance, and information-sharing tools. 

Business Operations

• Support office operations and business administration activities, including workspace logistics, visitors, vendors, purchase requests, invoices, and budget-related processes.

Required Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.

• Typically 3+ years of experience in business operations, program coordination, executive support, communications, project coordination, human resources, or a related field.

• Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.

• Strong written, verbal, and interpersonal communication skills.

• Demonstrated ability to work independently, exercise sound judgment, adapt to changing priorities, and handle confidential information with discretion.

• Ability to build collaborative relationships and work effectively with stakeholders across functions and organizational levels.

• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint. 

• Experience leveraging AI-enabled tools (e.g., Copilot) to improve efficiency, streamline administrative work, and support higher-value business outcomes.

Preferred Qualifications

• Experience supporting senior leaders or leadership teams in a corporate environment. 

• Experience coordinating leadership meetings, employee events, town halls, or organizational programs. 

• Experience developing presentations, executive communications, speaking points, or leadership materials. 

• Experience managing SharePoint sites, communications calendars, governance processes, or other collaboration platforms. 

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

 

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Base Pay Salary

The estimated base salary for this role is $71,300 - $98,100 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Full timeExemptBusiness Support & OperationsHR Human Resources

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.