Senior Administrator

We are seeking a Senior Administrator to play a key role in supporting the smooth running of an Accountancy Practice near to Bury, North Manchester. This is a pivotal position, requiring strong organisational skills, communication skills, attention to detail, and the ability to manage multiple priorities in a professional environment. The role is offered on a Full Time or Part Time basis. 

Our client prides themselves on offering a personal, friendly, and professional service, building long-term relationships with their customers, supporting their business growth.

You will join a close-knit team and play a key role in keeping the practice running efficiently day-to-day from an administrative perspective.

Key Responsibilities

Office & Administrative Management

• Oversee day-to-day administrative operations of the firm, ensuring processes run smoothly and efficiently.
• Manage client onboarding, engagement letters, and AML (Anti-Money Laundering) compliance checks.
• Maintain and improve administrative systems, processes, and databases (e.g., IRIS, Xero, or similar). Training can be provided for specific systems.
• Keep track and monitor deadlines for accounts, tax returns, and other client deliverables, ensuring team compliance.
• Coordinate incoming and outgoing correspondence, including digital filing and document management.

Client Service Support

• Act as the first point of contact for clients, managing queries with professionalism and discretion.
• Support partners and accountants with client communication, document preparation, and scheduling.
• Assist with preparation of proposals, engagement letters, and client reports.

Team & Practice Support

• Supervise junior staff, delegating tasks, co-ordinate training and guidance as needed.
• Support HR and recruitment processes, including onboarding new staff.
• Assist with billing, debtor management, and financial administration.
• Organise internal meetings, manage calendars, and coordinate firm events or training sessions.

Skills & Experience Required

Essential:

• Minimum 3–5 years’ experience in an administrative role within an accountancy practice, professional services firm or similar office environment.
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook) and document management systems.
• Excellent communication and interpersonal skills, with a client-focused approach.
• Proven organisational and multitasking abilities with strong attention to detail.
• Discretion in handling confidential information.

Desirable though not essential:

• Experience with practice management software (e.g., IRIS, CCH, Digita, or Xero Practice Manager).
• Understanding of administration workflows
• Supervisory or team leadership experience.

Personal Attributes

• Proactive and self-motivated, with the ability to take ownership of tasks.
• Professional, approachable, and calm under pressure.
• Collaborative mindset with a willingness to support colleagues at all levels.
• Commitment to continuous improvement and efficiency.

Benefits

• Highly competitive salary – please discuss
• Monday to Friday 9am – 5pm or Part Time Hours are available / flexible.
• Pension scheme
• Office based role with parking
• Professional development and training opportunities
• Friendly and supportive office environment