Real Estate Assistant I/II

Overview

This position may be filled as a Level I or II. Additional responsibilities and qualifications apply.

 

Level I Position Summary: The purpose of this job is to provide technical expertise and assistance in all aspects of moving loan applications through the real estate loan process to successful closing and provide assistance with portfolio management after the loans are closed.

 

Level II Position Summary: The purpose of this job is to utilize specialized Real Estate knowledge in order to provide assistance with portfolio management, perfection of loan documentation (pre and post-closing), and technical assistance as needed to relationship managers to ensure timely and accurate coordination of reviews, renewals, modifications, exceptions, and all other aspects of the real estate lending and portfolio management process.

Responsibilities

• All activity involved from taking the real estate loan application and moving it to and beyond the closing. This could involve but would not be limited to, packaging, assembly, review and analysis, delivery to loan officer, completion of requirements for delivery to CDP, actual closing activity, loan booking and final review to perfection.
• To assist with all activity after loan closing to successfully service and manage real estate portfolio. This could involve but would not be limited to, booking documentation, processing draws, exception processing for financial statements and collateral documents, follow-up on recordings, appraisals, insurance, and other financial documentation.
• Perform various administrative duties as needed for lenders and managers to allow them to spend maximum time on sales development and service activity.
• Customer service duties as well as the making of referrals/leads to officers and other divisions.
• Perform additional duties as assigned.

Level II Responsibilities:

• Responsible for assisting with all activity after loan closing to successfully service and manage1real estate portfolio, including processing draws and exceptions, reviewing credit ratings, tracking commitment letters and expirations, past dues, etc.
• Responsible for coordination and perfection of loan documentation after approval, including attorney, inspector, etc.
• Responsible for reviewing credit rating/recommendations, ensuring timely renewals, modifications, extensions, etc. Managing loan renewals, including negotiating terms and handling renewal through the approval process and closing.
• Responsible for ensuring accuracy in portfolio, past dues, exceptions, and other responsibilities directly related to portfolio management.
• Responsible for representing CRM in OCC and Loan Review, as needed, as it related to portfolio quality and exceptions.
• Training and possible management of REA (level I) and RE Secretaries as assigned
• Perform additional duties as assigned.

Qualifications

• Junior college/two-year college training or equivalent job related experience (including documentation, customer contact, loan closing, etc.)
• Two (2) years' knowledge of commercial real estate collateral, security documentation, lien perfection requirements, and loan compliance regulations required
• Retail Bank knowledge including product knowledge and sales skills
• Knowledge of commercial real estate loan documentation preferred
• Interpersonal Skills
• Organizational Skills
• Communication Skills - verbal and written
• Time management skills
• Excellent computer skills in Microsoft Word and Excel
• Knowledge of bank policies, procedures, and commercial loan software preferred
• Knowledge of commercial real estate loan documentation preferred

Level II Qualifications:

• Minimum two (2) years prior experience as a Real Estate Assistant I or experience in commercial real estate collateral, security documentation, lien perfection requirements, and loan compliance regulations
• The ability or experience working with loan systems to help bring loan packaging requirements to completion.
• In-depth and functional understanding of Commercial Real Estate and hands-on experience in related loan documentation (required)
• Excellent interpersonal skills
• Good organizational skills
• Good verbal and written communication skills
• Excellent time management skills
• Proficiency in Microsoft Word and Excel required
• Knowledge of bank policies, procedures, and commercial loan software preferred

Physical Requirements/Working Conditions: Must be able to sit for long periods of time and use computer keyboard and/or mouse, while viewing computer screens.

 

Note: This is a brief description of this position and is not limited to those described herein. Management retains the right to add, delete or modify any of these responsibilities at any time during employment.

 

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