Senior Human Resource Coordinator, Department of Neuroscience

Job Posting Title:

Senior Human Resource Coordinator, Department of Neuroscience

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Hiring Department:

Department of Neuroscience

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Oct 19, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Faculty in the Department of Neuroscience, in the College of Natural Sciences (CNS), explore the nervous system across all levels of analysis and advance our understanding of its fundamental nature and its disorders. We specialize in learning and memory, sensory perception, computational and theoretical neuroscience and the neurobiology of addiction. As we delve into research, we also provide students with a multidisciplinary experience, equipping them for careers in research, medicine, industry and beyond. For more information on the Department of Neuroscience, go to: https://cns.utexas.edu/academics/departments/neuroscience.

Purpose

This position will provide comprehensive HR support for the Department of Neuroscience, coordinating employee lifecycle processes, recruitment, onboarding, payroll, and HR compliance. You'll serve as a key departmental resource for faculty, staff, students, postdoctoral fellows, and research personnel, partnering with Neuroscience leadership, other CNS HR professionals, and University offices to ensure effective and compliant HR operations.

Responsibilities

HR Operations & Employee Lifecycle

• Accurately initiate and process Workday transactions in accordance with university and departmental procedures for faculty, staff, students, and affiliates.
• Monitor business processes from initiation through completion, identifying potential delays, issues, or compliance concerns.
• Serve as a Timekeeper for the department, reviewing employee timesheets for completion and compliance with university policies. Monitor payroll deadlines, and communications with employees and managers regarding outstanding issues.
• Serve as a first point of contact for employees with questions about HR policies, benefits, leave, pay and employment practices. Provide guidance on addressing performance and conduct concerns, and refer complex or sensitive matters to CNS HR leadership, or other appropriate university offices. .

Recruitment & Workforce Management

• Partner with faculty, department leadership, and administrative teams to establish new and existing positions, prepare and post recruitment requests, and support recruitment across all employee categories, including academic, research, staff, and student positions.
• Guide hiring managers and search committees through the full hiring lifecycle, from position setup through offer and onboarding handoff, ensuring recruitment follows departmental, CNS, and University policy and best practices.
• Track and monitor recruitment requests, onboarding and offboarding tasks, to promote hiring efficiency.

Visa Processing & International Employee Support

• Coordinate and submit immigration filings, extensions, amendments, and renewals for faculty, researchers, employees, exchange visitors, and affiliates, across visa and permanent residency categories.
• Partner with Texas Global and other University offices on filing strategies and case resolution.
• Maintain a tracking system for immigration deadlines and expirations, and report status and upcoming actions at weekly HR meetings.

HR Compliance, Policy & Departmental Support

• Partner with CNS HR, departmental administrative units, and central University offices to obtain, interpret, and implement HR policy guidance, and communicate policies, procedures, and compliance requirements to faculty and staff.
• Support departmental compliance with University HR policies and procedural changes, including processing and monitoring required HR reports such as the monthly Stopgap report.

Required Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• Five years of administrative experience with at least one year focusing on human resource functions.
• Ability to manage multiple priorities and long-term projects in a fast-paced environment with competing deadlines
• Ability to handle confidential information with discretion and sound judgement.
• Strong written and verbal communication skills and a service-oriented approach to supporting faculty, staff, and students.
• Strong time management, critical thinking, and organizational skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in a higher education or research university HR environment.
• Experience supporting employment-based immigration processes (e.g. J-1, H-1B).
• Proficiency with HR and business systems, such as Workday, Smartsheet, Microsoft 365.
• Ability to take initiative and work both independently and collaboratively with minimal supervision.
• Professional HR certification is a plus.

Salary Range

• $65,000 + depending on qualifications

 

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.

Work Shift

Flexible Monday – Friday work week between 7 a.m. – 6 p.m.

Required Materials

• Resume/CV
• Three (3) work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.