Recruitment Specialist

PAL01-HRM-FRM-009

JOB DESCRIPTION FORM

Job Title: Recruitment Specialist

Job Objective/ Purpose of

Job:

The role is responsible for supporting and coordinating the end-to-

end recruitment process to ensure the organisation attracts,

assesses, and hires suitably qualified candidates in a timely and

cost-effective manner.

Department Human Resources

Location: Lagos

REPORTS RELATIONSHIP

Functionally Reports To: HR & Admin Manager

Supervises: N/A

WORKING RELATIONSHIPS

Internal Collaborates with all staff

External Clients, Vendors, suppliers, etc.

Job Duties/ Responsibilities/Accountabilities:

Operational Responsibilities

• Coordinate the end-to-end recruitment process in line with approved manpower needs, job

requirements and agreed timelines.

• Partner with hiring managers to define role requirements, selection criteria and assessment

approach.

• Drive proactive and independent candidate sourcing by leveraging professional networks,

direct outreach, referrals, talent databases, industry contacts, and other direct recruitment

channels to build a strong talent pipeline and reduce reliance on external recruitment

agencies.

• Source, screen, shortlist and recommend qualified candidates through appropriate

recruitment channels.

• Coordinate interviews, assessments, candidate communication, feedback, reference checks

and background verification.

• Prepare recruitment documentation, employment offers and pre-employment records in line

with approval procedures.

• Support onboarding and mobilisation activities with relevant departments.

• Maintain recruitment records, trackers, reports and candidate database for current and

future hiring needs.

• Manage relationships with candidates, hiring managers, recruitment agencies and other

talent acquisition stakeholders.

• Ensure recruitment activities comply with company policies, confidentiality requirements,

fair recruitment practices and applicable employment requirements.

• Recommend improvements to recruitment processes, turnaround time, candidate

experience and recruitment effectiveness.

Self-Development

• Continuously and actively engage in learning and development activities to improve

competence in functional areas.

• Stay abreast of HR trends and best practices

PAL01-HRM-FRM-009

JOB DESCRIPTION FORM QHSE Responsibilities

• Demonstrate a personal commitment to quality, Health, Safety and the Environment through

safety leadership

• Apply PACE, and where appropriate Client Company’s, Quality, Health, Safety & Environment

Policy and Safety management System

• The employee is responsible for both their own Health and Safety and for the Health and

Safety of others affected by their acts or omissions

• The employee has the duty to cooperate with the employer and others to enable them to

fulfil their legal obligations

• Adhere to Company Safety procedures and policies in accordance with safety management

systems including:

• Adhere to company Quality procedures and policies in accordance with the quality assurance

system

• At least 80% participation in site HSE meetings

• Actively promote positive safety culture

Key Performance Indicators/ Performance Goals:

• Recruitment turnaround time / Time-to-Fill.

• Percentage of vacancies filled within agreed timelines.

• Quality and suitability of shortlisted candidates.

• Offer acceptance rate.

• Recruitment process compliance.

• Accuracy and completeness of recruitment documentation.

• Candidate and hiring-manager experience.

• Effectiveness of recruitment sourcing channels.

• Recruitment cost per hire.

• Retention/early attrition of newly recruited employees.

• Timeliness and accuracy of recruitment reports.

LIMITS OF THE SCOPE OF WORK

Cannot act on behalf of the company with third parties without Management's prior agreement.

JOB SPECIFICATION:

Education Qualification: Bachelor’s degree in human resources management, Business

Administration, Industrial Relations, Psychology, or a related

discipline.

Professional

Qualification:

Professional HR certification such as CIPM, SHRM, or CIPD is an

added advantage.

Experience • Minimum of 5 years' relevant experience in recruitment/talent

acquisition or a related HR role.

• Experience recruiting for technical, engineering, project,

construction, oil & gas, or other specialised roles will be an

advantage.

• Demonstrable experience managing recruitment processes

from sourcing through onboarding.

• Experience using recruitment platforms, HRIS, applicant

tracking systems, and Microsoft Office applications.

PAL01-HRM-FRM-009

JOB DESCRIPTION FORM KEY COMPETENCIES REQUIREMENTS:

Functional/Technical: • Recruitment and talent acquisition.

• CV screening and candidate assessment.

• Competency-based interviewing.

• Candidate sourcing and talent mapping.

• Interview and assessment coordination.

• Recruitment reporting and data analysis.

• HRIS/Applicant Tracking System proficiency.

• Employment documentation and HR administration.

• Knowledge of Nigerian employment practices.

• Microsoft Office proficiency, particularly Excel and Word.

Behavioural: • Strong communication and interpersonal skills.

• Professionalism and confidentiality.

• Strong attention to detail.

• Organisation and time management.

• Ability to manage multiple vacancies and competing priorities.

• Stakeholder management skills.

• Proactive and results-oriented approach.

• Sound judgement and problem-solving ability.

• Ability to work independently and as part of a team.

• Ability to work effectively in a fast-paced environment.

WORK CYCLE (HOURS/ DAYS):

Monday – Friday

(7.30 a.m. – 4.30 p.m)

As required