Trades Supervisor - Public Works

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Department of Public Works (DPW) is seeking an individual whose values align with the values of the City's employees.

The Public Works Department is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, and facilitating and regulating development activities. The Department is committed to high-quality service, partnering with the community, and providing an excellent environment in which to work.

Salary range(s) for this classification is $124,029.36 - $151,176.48. This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

The Public Works Department is currently seeking to fill one (1) full-time and one (1) full-time temporary (Overstrength) Trades Supervisor vacancies in the Facilities Management Division. The temporary (Overstrength) position is anticipated to be funded through June 30, 2027, subject to further extension as appropriate. If this position is not extended through the budget process, the city may seek to place you in other internal job opportunities based on your previous work experience.

This position reports directly to the Building Management Administrator for various management operations. The Trades Supervisor manages and supervises a staff that provides carpentry, plumbing, painting, HVAC and contractual services to facilities located throughout the City. The core responsibility of this position is to assess and assign trades work, manage vendors, vendor payments, and perform all aspects of supervision. This includes hiring, administering appraisals, training, developing, and motivating staff. In addition to managing trades staff, this position will manage complex projects, involving a blend of City employees and contractors. The Trades Supervisor is expected to scope the project, determine the optimum service delivery method, execute required procurements, and deliver the project per schedule and within budget. 

General duties include, but are not limited to the following:

• Prepares written reports in a complete and concise manner, builds business cases, and makes recommendations on trades-related issues.
• Analyzes business cases related to the use of City staff or contractors to meet service demand.
• Plans, organizes, trains, and leads a building trades operation.
• Manages complex projects using a variety of project delivery methods that involve the City building trades staff and outside contractors effectively and efficiently.
• Interprets and applies building and safety codes.
• Executes City procurements within Municipal Code requirements.
• Reads and understands construction drawings and specifications.
• Establishes excellent working relationships and promotes teamwork within the work unit, and beyond organizational lines.
• Uses and trains staff on current tools, techniques, and materials of the trades to be supervised.
• Makes recommendations on infrastructure capital needs and develops cost proposals. 
• Assigns trades work for the most effective and efficient service delivery.
• Maintains excellent customer service and provides frequent works status.

Trades Supervisor (City Hall) duties include, but are not limited to the following:

• Supervises preventive maintenance, diagnostics, and repair of large-scale HVAC equipment, including closed-loop hydronic systems, large chillers, large boilers, and cooling towers, as well as mechanical systems supporting critical operations such as the Network Operations Center (NOC) and the emergency chiller. Develops and monitors preventive maintenance schedules, inspects equipment performance, diagnoses malfunctions, and directs major repairs and emergency repairs to ensure continuous operation and minimize downtime. Provides technical guidance to staff and inspects completed work for quality and compliance.
• Supervises preventive maintenance, repair, and tenant improvement of City buildings and facilities, including refrigeration, plumbing, carpentry, painting, locksmith, and roofing work. Makes periodic inspections, prioritizes work orders, and supervises emergency repairs.
• Plans and supervises construction, renovation, mechanical replacement, and capital improvement projects, including chiller, boiler, and cooling tower replacements. Prepares scopes of work, solicits quotes and bids, and monitors contractors. Estimates costs, prepares budget recommendations, manages service contracts and vendors, and reviews and approves invoices, timesheets, and overtime.

Trades Supervisor (Plumbing -Overstrength) duties include, but are not limited to the following:

• Supervises plumbing staff and support personnel to establish work priorities and schedule assignments based on facility needs, operational priorities, available resources, and emergency requirements for plumbing services. 
• Provides technical guidance and direction regarding the inspection, maintenance, repair, installation, and modification of plumbing systems. 
• Oversees preventive maintenance programs for plumbing systems, including water distribution, sanitary and storm drainage systems, fixtures, pumps, valves, backflows, fire life safety systems, including fire sprinkler systems, and related equipment. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

Education: Completion of high school or equivalent.

Experience: Six (6) years of trades experience in facility and equipment maintenance and repair, including two (2) years of journey-level lead experience.

Licenses or Certifications: 

• Valid California’s Driver’s License
• Certifications and/or licensing in related trade, depending on designated area of assignment.

Background Investigation Process: Eligible candidates may be required tocomplete a Class C Background packet. Upon successful completion and review of the background investigation, the hiring board will make their employment selections. Those selected will move forward in the hiring process.

Physical requirement: Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, work space restrictions, intense noises and travel.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Form 700 Requirement: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Leadership - leads by example; serves as appropriate role model; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment; encourages and rewards risk-taking, allowing others to learn from mistakes.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping other accomplish tasks and using collaboration and conflict resolution skills.

Customer Service - approaches problem-solving by focusing on customers first; advocates for customer results point of view; demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

Communication Skills - communicates and listens effectively and responds in a timely, effective positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form. Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application maybe deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more in-person interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Charmaine Guerrero at [email protected].