Proposal Manager

Description

We are seeking an experienced Proposal Manager to support proposal efforts across a portfolio of federal government opportunities. In this role, you will support the full proposal lifecycle for assigned bids, from RFP release through final submission.

Responsibilities

Proposal Management & Strategy

• Manage end-to-end development of federal RFP, RFI, RFQ, and task order responses across civilian and DoD agencies.
• Apply established proposal processes, templates, style guides, and best practices aligned with Shipley methodology, and recommend improvements.
• Work with capture managers to turn win strategy into clear themes, discriminators, and writing guidance for contributors.
• Write and edit key sections, including executive summaries, management volumes, and past performance narratives.

Proposal Coordination

• Develop and maintain proposal schedules, outlines, and writing assignments, and hold contributors to milestones.
• Lead kickoff meetings, daily stand-ups, and status check-ins with authors, SMEs, and reviewers.
• Guide and support proposal coordinators, writers, and desktop publishers on assigned efforts.

Process & Quality Assurance

• Organize and facilitate Pink, Red, Gold, and White Glove reviews, and incorporate reviewer feedback efficiently.
• Build and maintain a compliance matrix (cross-reference matrix) mapped to all RFP instructions and evaluation criteria.
• Make sure every submission is compliant, compelling, and delivered on time with zero defects.
• Contribute to and maintain proposal assets, including the corporate library, boilerplate content, past performance repository, and resume bank.

Stakeholder Collaboration

• Partner with BD, Capture, Pricing, Contracts, and Technical teams to produce integrated, high-quality responses.
• Report proposal status, risks, and lessons learned to capture leads and senior leadership.
• Support bid/no-bid discussions and gate reviews with proposal-level input on scope, effort, and schedule.

Requirements

• Bachelor’s degree in English, Communications, Business, or a related field.
• 3+ years of proposal management or proposal development experience.
• Working knowledge of the FAR, DFARS, and federal procurement processes.
• Proficiency with Shipley or an equivalent proposal development methodology.
• Experience running color team reviews and structured proposal review processes.
• Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint) and proposal management tools (e.g., RFPIO, Loopio, or similar).
• Exceptional writing, editing, and communication skills, with meticulous attention to detail.
• Ability to manage multiple concurrent proposals and meet tight deadlines.

Nice to Have Skills

• APMP Foundation or Practitioner certification.
• Experience with GovWin IQ, BGOV, or SAM.gov.
• Familiarity with pricing volumes and cost narratives in competitive government proposals.
• Experience supporting IDIQ, GWAC, or contract vehicle competitions (e.g., GSA STARS, CIO-SP, SEWP).
• Experience with AI-assisted writing tools or proposal automation platforms.

Salary Range

We are committed to offering a competitive salary for this position, with an estimated range of $85k to $115k annually. Please note that this range is intended to provide a general idea of what to expect; however, the final offer may vary based on experience, skills, and other factors. The stated range is not a guarantee and is subject to change.