Staff Accountant, Accounts Payable

Under general supervision, performs accounts payable and City credit card accounting functions, including reviewing invoices, processing vendor payments, and reconciling and posting credit card statements. Ensures transactions are accurately coded, properly approved, supported by required documentation, and recorded within established timelines. Prepares journal entries, reconciles general ledger accounts, and supports financial reporting, year-end closing, audits, and related municipal finance activities. Provides professional assistance to vendors, cardholders, and City departments regarding transactions, payment inquiries, and discrepancies.

• Review and process vendor invoices, verifying accuracy, account coding, required approvals, and supporting documentation
• Match invoices to purchase orders and receiving documentation, as applicable, and coordinate with departments and vendors to resolve discrepancies.
• Prepare vendor payment batches and supporting documentation for review, approval, and timely disbursement.
• Review vendor statements, research outstanding invoices, credits, and payment discrepancies, and respond to payment inquiries.
• Coordinate the collection of City credit card statements, itemized receipts, account coding, and required departmental approvals.
• Review credit card transactions for supporting documentation, appropriate accounting treatment, and compliance with City purchasing and credit card policies; refer exceptions to appropriate personnel.
• Reconcile credit card statements to transaction records, verify credits and refunds, and coordinate resolution of disputed or unrecognized charges.
• Process and post approved credit card transactions to the appropriate general ledger accounts and accounting periods, reconcile statement totals, and prepare payments within established deadlines.
• Prepare and post journal entries, including expenditure corrections, account reclassifications, allocations, and accruals, with required documentation and approvals.
• Reconcile accounts payable, credit card liabilities, and other assigned general ledger accounts; research and resolve discrepancies.
• Maintain accurate financial transaction records and assist with annual vendor tax reporting, including Forms 1099.
• Support month-end and year-end closing by identifying outstanding liabilities, verifying expenditure cutoff, and preparing financial schedules and audit documentation.
• Perform assigned municipal accounting duties, including expenditure analysis,
• financial reporting, and reconciliation of departmental or project activity.
• Perform related work as required.

Minimum Qualifications

• Must possess or be able to obtain within 90 days of hire, a valid Texas Driver License and be eligible for coverage under the City's vehicle insurance provider.
• At least four years of experience in accounts payable or a related field.
• A bachelor's degree in business management, finance, accounting, public administration, or a related field.
• An equivalent combination of education and experience that provides practical knowledge of accounting principles, financial reporting, and compliance may be considered.

• Knowledge of accounts payable principles and practices, including invoice review, payment processing, vendor statement reconciliation, and vendor tax reporting.
• Knowledge of credit card statement processing, transaction reconciliation, supporting documentation requirements, and general ledger posting.
• Knowledge of governmental accounting principles, municipal finance operations, and expenditure accounting.
• Knowledge of journal entries, accruals, account classifications, general ledger reconciliations, and financial closing procedures.
• Knowledge of purchasing procedures, internal controls, approval requirements, and financial recordkeeping practices.
• Knowledge of accounting software, spreadsheet applications, and financial reporting tools.
• Skill in reviewing invoices, receipts, credit card statements, and supporting documentation for accuracy, completeness, and required approvals.
• Skill in preparing journal entries, reconciliations, financial schedules, and reports.
• Skill in researching financial transactions and identifying duplicate payments, missing credits, coding errors, and other discrepancies.
• Skill in using spreadsheets and financial systems to organize, analyze, reconcile, and post financial data.
• Skill in communicating clearly and professionally with vendors, cardholders, departments, and external partners.
• Ability to interpret and apply City purchasing policies, credit card procedures, accounting requirements, and internal financial controls.
• Ability to manage transaction volumes, maintain organized records, and meet payment, statement processing, and closing deadlines.
• Ability to collaborate across departments to obtain documentation and resolve transaction discrepancies.
• Ability to maintain confidentiality, protect sensitive financial information, and exercise appropriate professional judgment.