- Salary
- $2k – $3k
- Workplace
- Remote
- Type
- Full-time
- Department
- Marketing
- Seniority
- Manager
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Marketing & Admin Manager (100% Work From Home)
Location: Remote from Latin America
Position Type: Full-time
Salary: $2,300 - $3,000 USD/month (Depending on experience)
Schedule: Monday - Friday, Business hours, Pacific time.
Job Overview
Our Client is the driving force behind several highly successful real estate, development, and hospitality companies. Their diverse enterprise portfolio spans multifamily housing, self-storage, commercial real estate, residential construction, land development, and specialized hospitality projects. Operating in a dynamic, high-velocity environment, they are built on a culture of resourcefulness, high accountability, and continuous growth. They rely on sharp, proactive professionals who own outcomes rather than simply completing tasks to keep their expanding business ecosystem moving forward seamlessly.
The Role
Our Client is seeking an exceptional, highly organized, and emotionally intelligent Executive Operations Coordinator to serve as the right-hand partner to the business owner. This is not a traditional executive assistant role; it is a high-impact, multi-faceted position that spans project coordination, executive support, market research, and vendor management. Rather than a passive task-taker, this professional functions as a true operations champion—adept at solving complex problems, tracking diverse moving parts across multiple industries, and ensuring critical business initiatives advance flawlessly without constant supervision.
Key Responsibilities
Executive Support & Strategic Coordination
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Supervises the business owner's calendar, prioritizes incoming communications, and coordinates high-level appointments and meetings.
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Organizes and maintains confidential digital files, corporate records, and reports with the highest level of professional discretion.
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Arranges complex travel schedules and drafts critical meeting materials to optimize the owner's daily productivity.
Project Management & Vendor Architecture
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Coordinates multiple active real estate and operational projects simultaneously, including multifamily communities, self-storage operations, a U-Haul franchise, business parks, and land development initiatives.
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Tracks tight deadlines, identifies operational roadblocks, manages detailed action lists, and ensures all active projects stay strictly on schedule.
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Communicates regularly with general contractors, architects, engineers, surveyors, attorneys, accountants, and government agencies to ensure all external commitments are met.
Research, Marketing Oversight & Digital Innovation
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Conducts deep-dive internet research on vendors, construction products, commercial vehicles, real estate software, and emerging industry trends.
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Prepares concise, strategic data summaries that deliver actionable business recommendations rather than just raw information.
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Oversees external marketing efforts by tracking website performance, monitoring SEO vendors, maintaining Google Business Profile metrics, and utilizing advanced AI tools (such as ChatGPT) to accelerate content creation and productivity.
Qualifications, Skills and Key Competencies
Required Qualifications
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Experience: Proven track record of success within a high-volume executive support, operations, project coordination, or corporate administrative workspace.
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Software & AI Proficiency: High proficiency with Microsoft Office or Google Workspace (with strong spreadsheet skills), combined with hands-on experience utilizing AI productivity tools (e.g., ChatGPT) to optimize workflow efficiency.
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Organizational Mastery: Exceptional self-direction, follow-through habits, and critical thinking skills, with a personality that thrives when managing multiple priorities with minimal supervision.
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Research & Analysis Capabilities: Solid baseline comfort researching complex topics, analyzing vendors, and translating raw data into organized summaries with clear recommendations.
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Language: Elite written and verbal English communication skills, backed by outstanding professional etiquette and a diplomatic communication style.
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Prior remote support experience working inside integrated CRM platforms, website management modules, or digital marketing ecosystems.
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Prior professional experience supporting a US-based platform within real estate, property management, construction, commercial development, or general contracting fields.
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Highly trustworthy, naturally curious, and results-driven.
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Calm under pressure, adaptable, and comfortable working independently.
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A professional who takes complete ownership of outcomes, tackles problems proactively, and constantly looks for better ways to get things done.
Benefits
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Incentivized Compensation: Competitive stable baseline salary structured to reflect and reward your specific professional experience.
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Performance Culture: Work within a highly dynamic, entrepreneurial enterprise focused heavily on scaling businesses and rewarding resourcefulness.
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High-Impact Autonomy: High autonomy to take immediate initiative, shape operational workflows, and directly reduce executive friction for the business owner.
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100% Remote Infrastructure: Reliable full-time hours executed alongside a premium real estate and development portfolio in the US market.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
